Chemistry · 6 hours ago
Project Coordinator
Pittsburgh, PA
Full-time
Hybrid
New Grad, Entry LevelChemistry is a creative-led independent full-service advertising agency known for its innovative approach to marketing. The Project Coordinator plays a key role in supporting digital marketing projects by coordinating activities, tracking progress, and ensuring timely completion of projects with cross-functional teams.
AdvertisingDigital MarketingMarketingMedia and EntertainmentProfessional Services
Responsibilities
Coordinate project activities and tasks, ensuring that team members understand their responsibilities and deadlines
Monitor project progress and timelines, identifying potential risks or delays and escalating issues as needed
Work with project managers in defining project scope, objectives, and deliverables in collaboration with clients and internal teams
Facilitate communication and collaboration between cross-functional teams, scheduling meetings, and ensuring that stakeholders are informed of project updates
Maintain regular communication with the account team, providing updates on project status, milestones, and deliverables as directed by the project manager
Document meeting minutes, action items, and decisions to ensure alignment and accountability among team members
Maintain project documentation, including project plans, schedules, and status reports, using project management tools and software
Generate regular project reports and performance metrics, providing insights into project progress, resource utilization, and budget adherence
Assist in the preparation of post-project reports and lessons learned documentation to inform future project planning and execution
Assist in conducting quality assurance checks on project deliverables to ensure they meet established standards and client expectations
Support user acceptance testing (UAT) activities, coordinating feedback and revisions to ensure final deliverables meet requirements
Identify opportunities for process improvement and efficiency gains to enhance project delivery and client satisfaction
Provide administrative support to project managers, including scheduling meetings and managing calendars as needed
Assist in preparing project documentation and other materials for internal teams
Perform other administrative tasks and duties as assigned to support the successful execution of projects
Take initiative to learn about digital marketing principles and practices, including SEO, SEM, social media, content marketing, and web analytics
Seek opportunities for professional development and training to enhance project management skills and advance career growth within the agency
Actively contribute ideas and insights to team meetings and brainstorming sessions, demonstrating a commitment to continuous learning and improvement
Qualification
Required
The knowledge, skills, and experience typically acquired through a combination of formal training/education and relevant work experience
Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external stakeholders
Proficiency in Microsoft Office Suite, Google Suite
Enthusiasm for learning and a passion for digital marketing and project coordination
Preferred
Previous experience in project coordination, administrative support, or a related role is preferred
Benefits
Generous PTO, because recharging fuels creativity.
Comprehensive wellness benefits, because peace of mind (and body) matters!
Donation Matching, give back, and we’ll double down.
Growth and Development Opportunities, keep learning, keep growing.
Retirement Savings, your future self will thank you.
Paid Parent Leave, family first, always.
Company
Chemistry
Chemistry is #6 on Ad Age’s 2023 Agency A-List.
Founded in 1977
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Breakwater Investment Management
2025-05-22Private Equity
Leadership Team
Ned Show
Chief Executive Officer
A
Anna Parisi
Chief Financial Officer & Finance Director
Recent News
Seattle TechFlash
2025-06-11
Company data provided by crunchbase