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UGI Energy Services · 5 days ago

Operational & Project Procurement Specialist II

Berks County, PA

Full-time

Onsite

Mid Level

3+ years exp

UGI Energy Services is a subsidiary of UGI Corporation, supplying and marketing energy solutions across the US. The role focuses on operational and project-based sourcing activities, negotiating contracts, and enhancing procurement processes through AI tools and emerging technologies.

EnergyRenewable Energy

Responsibilities

Support operational procurement leadership in integrating operational procurement in key business functions

Provide Business Unit Stakeholders with direction in navigating to the correct procurement team member

Perform day-to-day operational support for: Demand management - analysis of business needs for supply and services Supplier issue resolution - includes monitoring service requirements working with the business and supplier to resolve conflicts and discrepancies Supplier Risk Management – leads BU supplier risk evaluations and compliance management activities as part of comprehensive SRM strategies

Support supplier management and Supplier Relationship Management (SRM) strategies, provide Region/BU support and pre-qualification of potential bidders as it relates to local, regional and/or global tenders

Support the planning of procurement priorities and projects and provide business context to Category management and collaborate on required categories

Support improvements in purchasing and procedure efficiencies and working capital, in collaboration with Region/BU leadership and field personnel

Support overall costs for Region/BU through negotiation and strategic initiatives

Assist in researching new sources of supply and possible alternate products/technologies

Support Region/BU Contract implementation, mitigate risk and ensure collaboration with the Law Department

Conduct Local BU bidding/RFx process execution through analysis, negotiation, award and implementation

Investigate possible customer solutions with assistance from others as needed

Leverage AI tools and emerging technologies to extract and analyze procurement data from purchase orders, contracts, and attachments to enhance decision-making and identify cost optimization opportunities

Support AI-driven procurement intelligence initiatives to improve spend visibility, supplier performance tracking, and predictive analytics capabilities

Develop and maintain strong supplier relationships through SRM best practices, including performance scorecards, regular business reviews, and collaborative improvement initiatives

Conduct periodic site visits with offsite stakeholders and vendors to strengthen relationships and ensure alignment on procurement objectives

Work with the Project Management, Construction and Engineering Teams and/or Category Management to deliver value through effective and efficient project sourcing activity, rigorous contract management using tactics within boundaries of relevant laws and regulations and approved budgets

Execute and manage performance of the project contract strategy elements pertaining to assigned scope

Accountable to the Project Management, Construction and Engineering Teams and/or Category Management for applicable procurement deliverables for each project milestone

Conduct/support contract negotiations as needed

Manage P-Card Program, if assigned

PO Processing

Spot Buying based on established thresholds

PO Delivery Management

Contract Maintenance

Master Data Management

Content Management

Analytics and AI-enabled insights

Reporting

Convert assigned requisitions to a purchase order (PO); approve POs up to a specified amount

Verify purchase requisitions for accuracy, completion, required approvals, and contract compliance

Responsible for inbound tactical supply/replenishment; ensures order accuracy, ship method, payment terms, etc

Perform purchase order acknowledgement updates and processing, as well as resolve any exceptions to the PO terms and conditions, ensuring collaboration with Legal

Maintain purchasing compliance through maximizing the use of established agreements

Ensure products and services are obtained at budgeted prices

Support resolution of supplier issues impacting business activity

Respond to nonstandard requests from internal and/or external customers

Interact with business stakeholders to identify requirements and understand business drivers

Address and resolve inquiries, discrepancies and support expediting orders (e.g., missing items/order status of products from internal customers)

Solve problems in straightforward situations; analyze possible solutions using technical experience and judgment and precedents

Ensure timely and accurate payment processing through collaboration with Accounts Payable and suppliers

Qualification

Supplier Relationship ManagementProject ProcurementContract NegotiationSAP AribaProcure to Pay ProcessesData AnalyticsStrategic SourcingCollaborationProblem SolvingAttention to DetailCommunication SkillsTime Management

Required

Ability to work in a global, matrixed team environment

Experience with operational and project procurement across various channels

Experience with operational purchasing across various procurement channels (requisitions, change orders, expedited purchasing and company credit cards known as 'P-Cards')

Experience in the procure to pay processes, tools and philosophies

Demonstrated contract administration experience

Effective in the demonstration of key competencies: Collaboration and teamwork, Conflict resolution skills, Business acumen, Analytical and measurement driven, Process-driven, Problem solving, Attention to detail and ability to multi-task, Oral and written communication skills, Organization and time management skills, Excellent project management skills

Comply with UGI's Procurement Controls Policy (PCP)

Execute compliance activities including audit resolution as applicable

Preferred

Experience with purchase requisition and order management

Project procurement delivery experience and knowledge in application of strategic sourcing, Supplier Relationship Management (SRM), supplier management and project execution

Familiarity with spend assessment (from both a technology and a methodology perspective)

Exposure to eProcurement, eCatalogs, and contract management

Exposure to leading P2P technology practices and trends

Contract negotiation experience and notions of Legal principles

Experienced with Sourcing Systems and ERP

Strategic Sourcing experience, Supplier Relationship Management (SRM), technical buying, eRFX and eAuction strategies and P2P technologies experience

Hands-on experience in SAP Ariba including eProcurement, eCatalogs, eRFX and eAuction strategies and contract management technologies

Experience with process, quality control, and workflow management and design

Familiarity with AI-powered procurement tools and data analytics platforms for extracting insights from procurement documents, purchase orders, and unstructured data

Demonstrated ability to collaborate with internal stakeholders across multiple disciplines across UGI and with suppliers

Bachelor's Degree in Business (or other related degreed program) and/or Associate's Degree plus years of procurement experience

Minimum of 3 years in procurement operations; project procurement experience desired