Inside Higher Ed ยท 1 week ago
Department Assistant II (Short Term - Temporary)
Bakersfield, CA
Part-time
Onsite
Entry Level
$18.66/hr - $18.66/hr
2+ years expInside Higher Ed is seeking a Department Assistant II to provide a variety of clerical services to College administrators, faculty, and staff. The role involves performing general clerical work, maintaining records, assisting with student and employee services, and serving as a receptionist.
Digital MediaEducationHigher EducationJournalismRecruiting
No H1B
Responsibilities
Perform general clerical work; file, schedule appointments and process personnel information; order, distribute and maintain office supplies
Type and proofread a wide variety of reports, letters and memos; type from rough draft, verbal instructions or transcribing machine recordings; compose routine correspondence related to responsibilities assigned; assist in gathering information for College, District and State reports
Provide information on classes, instructors and schedules to other offices and the general public; issue, receive, type and process various applications, permits and other forms; receive and sort mail
Perform a variety of work involved in student and employee assistance, preparation of invoices, preparation of payroll, inventory, time cards, accounts and bank deposits, and administration and scoring exams
Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, the public and outside agencies
Organize and maintain filing systems; maintain records related to area of assignment including employee files, affirmative action records, worker's compensation files, job announcement, application, interview and fiscal files
Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information
Serve as a receptionist; answer the telephone and provide information to the general public regarding community college policies and procedures as required
Order, receive and process textbooks, materials and supplies for students and staff; process refunds; perform cashiering duties; process billing for outside agencies; balance and provide related sales reports
Process and verify financial aid, employment and student assistance program documents
Exercise functional and technical direction over student assistants as assigned; assist in the selection of staff and student assistants
Perform related duties as assigned; duties performed at extension sites may be diverse and varied
Qualification
Required
Graduation from high school and two years of responsible clerical experience
Knowledge of modern office procedures, methods and computer equipment
Knowledge of word processing methods, techniques and programs
Knowledge of correct English usage, spelling, grammar and punctuation
Knowledge of principles and practices of record-keeping
Ability to learn, interpret and apply the policies and procedures of the District
Ability to perform general clerical work including maintenance of appropriate records and compiling information for reports
Ability to work courteously with students and the general public on the telephone or in person
Ability to assist in budget preparation, monitoring and administration
Ability to perform simple mathematical calculations
Ability to operate a variety of office machines including a computer and applicable software
Ability to understand and follow oral and written direction
Ability to communicate effectively both orally and in writing
Ability to establish and maintain cooperative and effective working relationships with others
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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