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DNI (Delaware Nation Industries) · 2 days ago

Travel Coordinator

Oklahoma City, OK

Full-time

Onsite

Mid Level

3+ years exp

DNI (Delaware Nation Industries) is seeking a detail-oriented Administrative Support Specialist to provide comprehensive travel coordination and office administrative support in a fast-paced government contracting environment. The ideal candidate will demonstrate strong organizational skills and knowledge of federal travel requirements while supporting program and customer needs.

Business DevelopmentConsultingInformation ServicesInformation TechnologySoftware

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Coordinate domestic and/or international travel for company employees, including scheduling flights, hotels, and rental vehicles, and preparing detailed travel itineraries

Validate and reconcile travel arrangements when utilizing a travel agency

Prepare travel-related documentation and obtain required approvals in accordance with contract and company procedures

Verify travel compliance with Federal Travel Regulations (FTR), contract requirements, and company policies

Assist with the creation and processing of travel orders, vouchers, and related documentation

Provide administrative support for budget, personnel, and payroll functions as required

Demonstrate working knowledge of office procedures, operations, and best practices

Perform general administrative duties, including answering telephones, greeting visitors, directing inquiries, filing documents, operating office equipment, and preparing or distributing outgoing correspondence

Perform records management functions, including storing, archiving, or shredding documents in accordance with established records management guidelines

Create and edit correspondence, reports, and other documents, ensuring accuracy in grammar, spelling, and sentence structure

Utilize PC-based software applications, including Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat

Arrange and support meetings, anticipate information requirements, and prepare materials as requested

Track and follow up on action items and projects resulting from meetings to ensure deadlines and schedules are met

Assist in developing and improving office procedures and practices

Maintain office supplies, equipment, publications, and forms; identify shortages or deficiencies and notify the Contract Program Manager

Provide backup administrative support to the customer and other staff as required

Qualification

Travel coordinationFederal Travel RegulationsMicrosoft Office SuiteWritten communicationOffice procedures knowledgeRecords managementMeeting supportPublic Trust clearanceOrganizational skills

Required

High school diploma or GED required

Minimum of three (3) years of professional experience, including at least one (1) year of general office administration experience

Experience using word processing software and electronic mail applications

Demonstrated proficiency in written and verbal communication, including spelling, grammar, and professional correspondence

Ability to work independently or under general direction

Ability to obtain and maintain a Public Trust clearance

Valid driver's license with an acceptable DMV driving record

Preferred

Experience with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat

Specialized knowledge of FAA systems, equipment, procedures, and operations is highly desired

Benefits

Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental

Matching 401K

Short- and Long-Term Disability

Pet Insurance

Professional Development/Education Reimbursement

Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

Company

DNI (Delaware Nation Industries)

The DNI family consists of tribally owned companies featuring multiple HUBZone and SBA 8(a) Certified companies operating as federally recognized prime contractors providing state-of-the-art Enterprise IT services, Cybersecurity services, Research and Development, Construction, Management, and Professional services to federal and commercial clients.

Founded in 2015

Oklahoma City, Oklahoma, USA

501-1000 employees