Glocap Business Professionals, Administrative, Operations · 1 week ago
Executive Assistant
NYC Metro Area
Full-time
Onsite
Mid Level
$110K/yr - $130K/yrGlocap Business Professionals is a leading private investment firm seeking a skilled Executive Assistant to provide comprehensive support to senior stakeholders in their New York office. The role involves managing complex calendars, coordinating travel, preparing materials for meetings, and serving as a liaison for communications.
Staffing & Recruiting
Responsibilities
Coordinate comprehensive travel arrangements, including booking flights, accommodations, and ground transportation, while ensuring all required documentation (e.g., visas, itineraries, confirmations) is accurate and up to date
Provide extensive calendar management support by scheduling and prioritizing meetings, interviews, and conferences on behalf of senior stakeholders, while proactively anticipating potential conflicts and adjustments
Manage and triage incoming communications such as calls, emails, and correspondence by drafting professional responses, prioritizing urgent matters, and ensuring timely follow-through
Prepare, submit, and reconcile expense reports in compliance with company policies and deadlines
Organize and assemble briefing materials, presentations, and supporting documents in advance of meetings to ensure stakeholders are fully prepared
Support leadership and teams with ad hoc projects, research, and strategic initiatives, demonstrating flexibility and resourcefulness
Collaborate closely with fellow Executive Assistants to provide seamless coverage and consistent support across the team
Contribute to a proactive, solutions-oriented environment, embracing a “no task too big or too small” mindset to ensure accuracy, efficiency, and smooth daily operations
Qualification
Required
Bachelor's degree
Exceptional attention to detail with strong organizational skills and a proven ability to follow through on tasks and projects
Demonstrated ability to handle highly sensitive information with discretion and maintain the utmost confidentiality at all times
Adaptable and resilient, able to pivot seamlessly in response to shifting priorities, urgent requests, and unforeseen circumstances
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with hands-on experience using Concur, and a strong aptitude for quickly mastering new software and technology tools
Resourceful problem-solver with the ability to identify challenges, evaluate options, and implement effective solutions in a timely manner
Consistently maintains a polished and professional demeanor, fostering positive relationships and representing the organization with credibility and integrity in all interactions
Benefits
Bonus Eligible
Benefits
Company
Glocap Business Professionals, Administrative, Operations
Since before the year 2000 Glocap has had recruiting teams focused on roles other than investment professionals in the investment management industry and in their portfolio companies.
Founded in 1997
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase