University of Southern California · 1 week ago
Administrative Assistant - Spine Center Cl - Full Time 8 Hour Days (Non-Exempt) (Union)
Los Angeles, CA - Health Sciences Campus
Full-time
Onsite
Entry, Mid Level
$22/hr - $37.40/hr
2+ years expUniversity of Southern California is seeking an Administrative Assistant for their Spine Center. The role involves providing administrative support for the doctor, managing patient care coordination, and assisting with clerical duties to ensure efficient clinic operations.
EducationHigher EducationUniversities
Responsibilities
Provides administrative/secretarial support for the Doctor in the Department/Unit
Assists with all aspects of patient care, scheduling and coordinating the outpatient clinic, patient appointments and follow up
Assist with office and clerical duties, such as the scheduling of follow up appointments for post surgical patient care, and organizing an efficient case flow of the clinic’s scheduling
Assist the multidisciplinary team in managing the care of patient’s through all phases of in-take and evaluations listed by acting as a liaison between the clinic and the referring physicians
Coordinate with insurance carriers and medical groups to obtain treatment authorizations for office visits
Draft and transcribe various letters
Greets patients in a courteous and professional manner
Adheres to protect patient confidentiality
Process new referrals in a timely manner; this includes obtaining required outside medical records, entering demographic information into computer system and PBAR, provides medical records to physician / multidisciplinary team for review, provides insurance information to financial counselor for patient to be financially cleared, and schedule patient in clinic
Schedules patient’s evaluation in a timely manner while accommodating patient’s needs. This includes but no limited to: laboratories, diagnostic testing and consultations as needed
Schedules patient mandatory teaching classes
Understands the procedures for scheduling patients, and gives proper patient instructions
Notifies patient of upcoming appointments in a timely manner
Arranges patient clinic appointments as requested by the physician
Communicates all changes with patient and case information to all involved personnel
Demonstrates accuracy and thoroughness in entering information into computer systems (Cerner, PBAR)
Works with various hospital personnel to resolve issues and accommodate patient
Preps charts for clinic, selection committee, and tumor board (if applicable)
Assists in clinic with clerical and scheduling needs
Assist in translation as needed (if applicable)
Provides phone coverage as needed
Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence
Ability to work independently and in a team setting to accomplish duties in a timely manner
Knowledge of proper chart format
Performs other duties as assigned
Qualification
Required
High school or equivalent
24 - 36 months Administrative/office experience in a medical/clinical setting
Demonstrates professional English verbal and written communication skills
Must have strong organization skills
Computer literacy in word processing, spreadsheets, etc
Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)
Preferred
Specialized/technical training Formal secretarial training or equivalent education
Experience in Acute care or ambulatory care setting
Knowledge of medical terminology highly
Familiarity with word processing, IDX, Cerner, PBAR and scheduling software
Basic Life Support (BLS) Healthcare Provider from American Heart Association
Company
University of Southern California
University of Southern California is a private research university offering opportunities for interdisciplinary study and collaboration.
10001+ employees
H1B Sponsorship
University of Southern California has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (253)
2024 (239)
2023 (172)
2022 (207)
2021 (182)
2020 (195)
Funding
Current Stage
Late StageTotal Funding
$19.64MKey Investors
Patient-Centered Outcomes Research InstituteCalifornia Institute for Regenerative MedicineCDA Foundation
2025-02-04Grant· $10.8M
2025-01-30Grant· $5.93M
2024-07-30Grant
Leadership Team
David A Barnhart
Director, USC Space Engineering Research Center
H
Hossein Pourmand
Assistant Vice President, Research Initiatives, University Advancement
Recent News
Sports Business Journal
2025-12-30
Indian Express
2025-12-21
Company data provided by crunchbase