Happy Hippo · 1 week ago
Executive & HR Assistant
Meridian, ID, US
Full-time
Hybrid
Entry, Mid Level
2+ years expHappy Hippo is a leading online kratom retailer seeking a highly organized Executive & HR Assistant to provide confidential support to their leadership team. This hybrid role involves executive-level administrative oversight, project coordination, and entry-level HR functions to ensure seamless operations and employee engagement initiatives.
E-CommerceInternetWholesale
Responsibilities
Assist with KPI tracking and check-ins with assigned teams
Act as a gatekeeper for scheduling and communications
Support administrative projects or cross-departmental initiatives
Draft correspondence, presentations, and internal communications as needed
Provide limited personal administrative support to the Founder/President
Schedule contractors, meetings, and side projects for the Founder/President’s home office during business hours
Manage executive schedules, facilitate meetings, and oversee high-level communications to ensure alignment with organizational priorities
Conduct targeted research for business-related side projects or initiatives
Support administrative projects, including cross-functional initiatives, and day-to-day operational needs
Develop and monitor project frameworks, including timelines, budgets, and deliverables for large-scale initiatives
Facilitate cross-departmental collaboration to ensure successful execution and alignment with organizational goals
Proactively identify risks, develop mitigation strategies, and keep projects on track
Provide progress reports and updates to stakeholders and executive leadership
Assist with onboarding and offboarding processes, employee record maintenance, and compliance documentation
Support HR initiatives such as employee engagement programs and culture-building activities
Partner with the Director of People on entry-level HR tasks and projects
Handle mail, deliveries, and office restocking needs
Support administrative projects such as office moves and cross-functional initiatives
Field building and facility issues, coordinating with vendors or contractors as needed
Prepare conference rooms for visitors, including scheduling, setup, and hospitality
Greet and assist guests to ensure a professional and welcoming experience
Qualification
Required
Minimum of two years of experience in administrative operations, project management, people management, assistant experience, or similar role
Exceptional organizational skills with the ability to manage multiple priorities simultaneously
Exceptional communication and interpersonal skills for collaboration across teams and stakeholders
Proficiency in office software (Google Workspace/Slack) HRIS/administrative systems and project management tools (ClickUp)
Demonstrated ability to manage large-scale projects and ensure timely execution
Analytical mindset with problem-solving skills and attention to detail
Excellent written and verbal communication skills
Strong judgment and discretion in handling confidential matters
Proficiency in Microsoft Office Suite, Google Workspace
Ability to work independently while supporting cross-functional teams
Ability to lift and move packages up to 30 lbs (for mail deliveries and office restocking)
Extended periods of sitting, standing, and computer work
Occasional bending, reaching, and carrying supplies
Ability to communicate effectively, both in person and via phone, email, or virtual meetings
Occasional travel to attend off-site meetings, oversee projects, or coordinate with contractors, depending on the scope of responsibilities
Preferred
Bachelor's degree in Business Administration or related field preferred
Prior experience as an Executive Assistant, Administrative Assistant, or HR Coordinator strongly preferred
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Health Savings Account (HSA)
Paid Time Off (PTO)
9 Paid Holidays
401(k) Retirement Plan
Parental leave
Employee Discounts
Company
Happy Hippo
Happy Hippo Herbals is an e-commerce company specializing in botanicals, supplements and alternative herbs that is based out of Boise, Idaho.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Matt White
Chief Technology Officer
Curtis Eisenberger
Chief Financial Officer
Company data provided by crunchbase