Interplan LLC - National Architects & Engineers · 7 hours ago
Accounting Assistant
Altamonte Springs, FL
Part-time
Onsite
Entry Level
1+ years expInterplan LLC is a collaborative, people-first organization that values accuracy and strong internal partnerships. They are seeking a part-time Accounting Assistant to support day-to-day accounting operations, focusing on expense processing, billing support, and transaction accuracy.
Consulting
Responsibilities
Review weekly UPS billing statements, export charges from UPS, and import them into Deltek Vantagepoint
Save and maintain required billing backup documentation provided to clients
Review weekly plotting/printing charges from printing software, verify correct job coding, and import data into Deltek
Ensure all printing-related charges have proper billing backup saved and organized
Serve as the primary reviewer for employee expense reports, ensuring accuracy, completeness, and compliance with internal policies
Verify expense alignment with client contracts and project requirements
Post approved expense reports in Deltek in a timely manner
Assist with monitoring and processing permit and plan review fees paid on behalf of clients
Support approval workflows to ensure proper authorization and client reimbursement
Help ensure costs are accurately tracked and billed to the appropriate projects
Assist with AP transaction entry, invoice processing, and approval follow-ups
Enter invoices into Deltek Vantagepoint and help track outstanding approvals
Support consultant statement reconciliation, ensuring invoices align with statements and contracts
Process and reconcile IT-related purchase orders, including vouching and matching to invoices
Ensure PO documentation is complete and accurately recorded
Qualification
Required
1–3 years of experience in accounting, accounts payable, or a related financial role
Strong attention to detail and ability to review financial data for accuracy and compliance
Proficiency with Microsoft Excel and basic accounting software
Ability to manage recurring weekly tasks and multiple deadlines
Strong organizational and documentation skills
Clear communicator with the ability to follow up on approvals and resolve discrepancies
Preferred
Experience working with Deltek Vantagepoint or similar project-based accounting systems
Experience in a professional services, architecture, engineering, or consulting environment
Familiarity with expense reporting systems and project-based billing
Understanding of client contract requirements and reimbursable expenses
Benefits
Continuing Education and Professional Development
Active employee lead activities committee
Employee Assistance Program
Health and Wellness Program
Paid Holidays
Company
Interplan LLC - National Architects & Engineers
Full-service multi-site experts trusted nationwide since 1972, delivering restaurant, retail, and franchise programs.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase