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Lockheed Martin · 1 day ago

Administrative Support Specialist

Mount Laurel, NJ

Part-time

Hybrid

Entry, Mid Level

Lockheed Martin is a global aerospace, defense, and security company dedicated to advancing scientific discovery and harnessing innovation to make the world a safer place. They are seeking an Administrative Support Specialist to provide high-level administrative support for the Tech Campus Building and E&T leadership team, including managing calendars, scheduling meetings, and overseeing event planning.

AerospaceCyber SecurityMachinery ManufacturingMilitaryNational SecurityRemote SensingSecurity

Growth Opportunities

No H1B

Security Clearance Required

Responsibilities

Coordinate calendars, schedule meetings, and arrange complex travel itineraries (domestic & international) for senior leaders

Serve as the single point of contact for day to day building operations including procurement and maintenance of office equipment/supplies and building systems

Lead comprehensive event planning, overseeing all phases from idea to post event analysis

Process expense reports, ensuring they meet company policy and are submitted accurately and timely

Navigate and maintain SharePoint sites and Concur expense tools, providing support and troubleshooting as needed

Produce and maintain confidential documents, reports, and records with a high degree of accuracy. Oversee data organization and maintain systematic records

Communicate effectively across all levels of the organization, delivering status updates and handling inquiries professionally

Qualification

Microsoft 365SharePointConcurSAP/P2POffice managementInterpersonal skillsCommunication skillsDetail-orientedSelf-starter

Required

Provide high level administrative support for the Tech Campus Building 780 and the E&T leadership team and their teams for the RMS division

Coordinate calendars, schedule meetings, and arrange complex travel itineraries (domestic & international) for senior leaders

Serve as the single point of contact for day to day building operations including procurement and maintenance of office equipment/supplies and building systems

Lead comprehensive event planning, overseeing all phases from idea to post event analysis

Process expense reports, ensuring they meet company policy and are submitted accurately and timely

Navigate and maintain SharePoint sites and Concur expense tools, providing support and troubleshooting as needed

Produce and maintain confidential documents, reports, and records with a high degree of accuracy. Oversee data organization and maintain systematic records

Communicate effectively across all levels of the organization, delivering status updates and handling inquiries professionally

Advanced user of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)

Quick learner of company specific platforms such as SharePoint and Concur

Self starter who thrives in a fast paced, multi faceted environment, can prioritize competing tasks, and provides regular status updates

Strong interpersonal and communication skills with a proactive “can do” attitude

Able to maintain meticulous, confidential documentation and obtain a required security clearance

Preferred

Demonstrated professional presence with the ability to serve as the liaison of several different functions at the site, as well as the first point of contact for a variety of corporate leadership

Office manager experience including maintenance of office equipment and day to day building operations

Experience with M365 Teams, SAP/P2P, pCard usage & reconciliation, SharePoint & OneDrive

Experience with Travel tools such as Concur for travel reservations and expense reporting

Experience working in a government contract environment

Ability to work with minimal supervisor or instructions for routine work and detailed instructions for new or special assignment

Detailed oriented with ability to multi-task and excellent communications skills

Benefits

Flexible schedules

Competitive pay

Comprehensive benefits

Company

Lockheed Martin

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Lockheed Martin is a global security and aerospace company that specializes in advanced technology systems, products, and services. It is a sub-organization of Lockheed Martin.

Founded in 1912