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Ambient · 1 day ago

Executive Assistant - Johnson Barrow

Seattle, WA

Full-time

Onsite

Mid, Senior Level

3+ years exp

Johnson Barrow is a respected HVAC organization in the Pacific Northwest, known for its innovation and commitment to excellence. They are seeking a highly organized Executive Assistant to support their Executive Leadership Team, requiring exceptional organizational skills and the ability to manage sensitive information effectively.

ConstructionCustomer ServiceHeating Ventilation and Air Conditioning (HVAC)

Responsibilities

Provide high-level administrative support to the VP of Sales, VP of Operations, and Managing Partner, including complex calendar management, scheduling, and coordination across multiple leaders

Manage travel arrangements, itineraries, and expense reporting for assigned executives

Prepare, review, and edit correspondence, presentations, reports, and executive-level documents

Serve as a key liaison between leadership and internal teams, customers, manufacturers, and external partners

Manage and prioritize incoming communications, ensuring timely responses and appropriate escalation

Coordinate leadership meetings, sales meetings, and operational reviews, including agenda preparation, note-taking, and follow-up on action items

Assist with project coordination related to sales initiatives, operational priorities, and strategic planning efforts

Help align schedules and priorities between sales and operations leadership to support efficient decision-making

Maintain organized digital and physical filing systems, including contracts and confidential documents

Handle sensitive and confidential information with professionalism and discretion

Support special projects and provide general administrative support as needed

Qualification

Executive Assistant experienceMicrosoft Office proficiencyOrganizational skillsCommunication abilitiesDiscretionAttention to detailConfidentialityProblem-solving skillsInterpersonal skills