Fenwick & West · 10 hours ago
Litigation Secretary (Seattle)
Seattle, WA
Full-time
Hybrid
Mid, Senior Level
$76K/yr - $108K/yr
5+ years expFenwick & West is seeking a Legal Secretary to support assigned attorneys and paralegals by performing a variety of secretarial and administrative tasks. The role involves maintaining positive working relationships, producing high-quality work, and managing various litigation processes and documentation.
Law Practice
Responsibilities
Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors
Responsible for producing high quality and error free work product in a timely manner
Develop a comprehensive understanding of efficiencies and teamwork with the local and firmwide secretarial teams
Responsible for effectively collaborating within the secretarial team to ensure the assigned attorneys and paralegals are being supported with an eye towards superior client services
Shared responsibility across offices for coverage of attorneys and paralegals
Possess a solid understanding of the litigation process:
Initiating document setup for cases, including Civil Coversheet, Summons and Complaint, along with Corporate Disclosure Statement
Prepare, file and serve Answer to Complaint
Arrange for service via a Process Server
Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings along with a robust understanding of court rules, local rules, and calendaring needs utilized by courts relevant to attorney’s litigation practice
Working knowledge of the court’s PacerPro and its workflow procedures/protocols
Proficient in managing all aspects of the discovery process, including drafting, formatting, and proofreading discovery requests and responses, organizing documents, and coordinating with attorneys, clients, and opposing counsel to ensure timely and accurate production of materials
Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc.; thorough understanding of trial logistics; ability to travel as needed for trial/trial preparation
Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access
Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles
Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel
Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities
Perform a variety of administrative functions including preparing check requests, invoices and reimbursements
Responsible for managing and keeping assigned attorney’s calendar updated with relevant information, i.e., client meetings, court deadlines, etc
Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents
Knowledge of timekeeping protocols; assist with entering attorney time, as necessary
Acquire knowledge and understanding of the Firm’s resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks
Ability to be flexible and available to work overtime as necessary
Perform other tasks as assigned
Review monthly bills for consistency, accuracy, spelling and substance, learn billing practices over time (usual write-offs, client format preferences, etc.); check bills for consistency against special engagement terms (deferrals, rates, caps, etc.)
Ensure accurate execution of billing and collection instructions and follow-up with billing coordinator
Respond to client requests for month-end estimates
Monitor, identify and resolve A/R and collections issues, as necessary
Qualification
Required
5+ years of experience supporting litigation attorneys/paralegals in a law firm setting
Knowledge of patent litigation procedures is strongly preferred
Experience with independently e-Filing documents in accordance with the federal and states court's rules is required
Possess a solid understanding of the litigation process
Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings
Working knowledge of the court's PacerPro and its workflow procedures/protocols
Proficient in managing all aspects of the discovery process
Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc
Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw
Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority
Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel
Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting
Perform a variety of administrative functions including preparing check requests, invoices and reimbursements
Responsible for managing and keeping assigned attorney's calendar updated
Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents
Knowledge of timekeeping protocols; assist with entering attorney time, as necessary
Acquire knowledge and understanding of the Firm's resources, departmental schedules, and protocols
Ability to be flexible and available to work overtime as necessary
Ability to multitask in a highly demanding, deadline-driven environment
The ability to prioritize and manage time effectively
Exercise discretion and independent judgment in resolving problems
Must possess a keen eye for details, by proofing materials
Adapt to changes in the work environment, manage competing demands
Ability to work proactively and independently with minimal supervision
Work requires a high level of cognitive effort while performing a high volume of administrative and clerical tasks
Affinity for and knowledge of current technology and ability to comfortably adapt to new technology
Ability to identify future challenges and be proactive in offering solutions
Initiative to identify areas and processes for improvement and takes action to implement change
Effective self-management and ability to make sound, independent decisions
High level of accountability; consistently meeting agreed-upon commitments
Benefits
Healthcare
Life Insurance
Health Savings Accounts
Flexible Spending Accounts
Wellbeing
Company
Fenwick & West
Fenwick is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly traded global enterprises.
501-1000 employees
H1B Sponsorship
Fenwick & West has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (4)
2023 (10)
2022 (20)
2021 (18)
2020 (11)
Funding
Current Stage
Late StageLeadership Team
Scott Pine
Chief Operating Officer
Alan Smith
Partner and Corporate Group Chair
Recent News
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