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NHS Ayrshire & Arran · 1 day ago

Admin Assistant – Events & Facilities EC-1422

Location, WV

Full-time

Hybrid

New Grad, Entry Level

NHS Education for Scotland (NES) is the national health board responsible for workforce development and training in Scotland. They are seeking an enthusiastic Admin Assistant to support the Property and Facilities Management team in delivering high-quality customer service and managing day-to-day events and facilities functions.

Health CareHospital

Responsibilities

Support a busy property and facilities department, operating within a frontline services environment

Use online booking and travel systems and tools

Support day-to-day events and facilities functions (e.g room set ups; catering services; health & safety; and security)

Work collaboratively in a team, and with other departments

Communicate clearly, effectively and confidently at all levels (both verbally and in writing)

Adapt to the physical aspects of the role

Implement, and ensure compliance with company policies & procedures

Organise and prioritise own workloads, to meet strict deadlines

Qualification

Customer serviceMicrosoft OfficeOrganizational skillsCommunication skillsTeam collaborationProblem-solvingAttention to detailAdaptabilityInitiative

Required

Eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment

Working experience gained in face-to-face customer service and ideally in office-based administrative support roles

Excellent organisational, communication and digital skills

Strong focus on flexibility and customer service

Ability to work collaboratively in a team, and with other departments

High attention to detail in all aspects of your work

Ability to communicate clearly, effectively and confidently at all levels (both verbally and in writing)

Ability to readily adapt to the physical aspects of the role

Proven track record using Microsoft packages (in particular MS Teams, MS Outlook, and MS Excel) and confidence in learning and using other specialist software (e.g. online booking systems and travel/accommodation systems)

Ability to implement, and ensure compliance with company policies & procedures

Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary

Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines