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HKS, Inc. · 2 days ago

Billing Analyst (remote)

United States

Full-time

Remote

Entry Level

2+ years exp

HKS, Inc. is seeking a Billing Analyst to support project teams by managing billing processes and ensuring accurate project information is entered into the accounting system. The role involves collaborating with Project Managers and clients, creating invoices, and maintaining records to ensure compliance with contracts and accounting standards.

Architecture

Growth Opportunities

Responsibilities

Supports billing for multiple Project Managers, ensuring fees are properly entered in the system and invoices are issued monthly in a timely manner, in accordance with contract terms

Requests contracts, labor plans, fee breakouts, authorizations to proceed, etc. as needed to ensure compliance with client agreements and firm policies

Enters project information into the accounting system based on contracts and Project Manager/Client preferences and requirements

Assists in maintaining, tracking, and updating project-related records, including change orders and additional services in collaboration with project team throughout project lifecycle

Collaborates with clients, Project Managers, and Project Accountants to understand project requirements, coordinating with consultants, and developing strong working relationships with all parties of the project team to gain trust and understanding of expectations

Reviews consultant invoices for accuracy and process in conjunction with monthly billing, ensuring that revenue offsets costs within each accounting period, rejecting and requesting revised invoices as needed, and ensuring all required documentation is in place

Reviews WIP prior to billing to ensure labor and expenses are posted correctly, transferring between phases or accounts as needed

Creates and submits client invoices in accordance with company procedures and established billing processes, compiling all required documentation such as client-specific invoice templates, special reporting, lien waivers, etc

Performs reconciliations of accounts receivable and billing records to ensure accuracy and completeness, processing adjustments and corrections to invoices as needed in adherence to team policies

Supports in ensuring all billing practices comply with relevant accounting standards, contractual obligations, and legal requirements, maintaining accurate and comprehensive records of all billing transactions for audit purposes

Assists in monitoring working capital to ensure prompt billing of services and payment from client

Assists clients regarding billing inquiries, disputes, and adjustments

Performs monthly collections process and resolve issues promptly and professionally

Closes out projects in system upon completion, writing off WIP and removing backlog when needed, following up with Project Managers to ensure projects are closed out timely

Assists in identifying opportunities for process and system improvements and recommend changes to enhance billing efficiency and accuracy

Works closely with other departments, including finance, project management, and legal teams, to ensure seamless billing operations, following established billing procedures and enforcing policies

Qualification

Accounting principlesBilling practicesDeltek VisionMS Office SuiteProject-based environmentInterpersonal skillsProblem solvingTeam collaborationCommunication skills