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Baker Botts · 1 day ago

Office Services Assistant

Austin, TX

Full-time

Onsite

Entry Level

1+ years exp

Baker Botts is currently seeking an Office Services Assistant for their Austin office. The role involves performing messenger duties, managing conference services, and maintaining office supplies while providing excellent service to clients and staff.

Information TechnologyLaw EnforcementLegal

H1B Sponsor Likely

Responsibilities

Sort and deliver mail and printed materials on assigned floors. Pick up and deliver interoffice mail on assigned floors

Print copy job requests along with scanning and faxing. Knowledge of GBC binding and spiral binding is preferred

Act as backup for the receptionist and other messengers when necessary, including covering vacations and lunch hours

Must be proficient in Outlook and Microsoft Office. Must keep detailed logbooks for FedEx, U.S. Certified Mail, UPS, hand deliveries and tasks completed on site

Perform a wide variety of Conference Services tasks. Set up and break down conference meetings and rooms. Set up and break down catering for conference meetings

Reconfigure chairs and tables for conference meetings

Keep all kitchens and conference rooms well stocked, orderly and clean. Operate coffee brewing machine and dishwasher. Some hand washing will be necessary

Keep office supplies stocked and orderly. Order supplies

Provide support for front desk phone coverage and process conference room requests

Perform miscellaneous job-related duties as assigned by supervisor/manager

Qualification

Customer serviceMicrosoft OfficeMulti-taskingEffective communicationOrganization skillsGBC bindingConfidentiality

Required

High school diploma required; College degree a plus

One-year minimum experience in customer service, law firm experience preferred

Ability to communicate effectively, both orally and in writing. This includes drafting professional e-mails to lawyers, staff and visitors

Ability to maintain confidentiality of information

Must have a sense of organization and be able to multi-task at all times

Must be proficient in Outlook and Microsoft Office

Must keep detailed logbooks for FedEx, U.S. Certified Mail, UPS, hand deliveries and tasks completed on site

Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms

Must be able to function in a standard office environment

Vision abilities required by this job include close vision and the ability to adjust focus

Ability to retrieve and distribute print volumes, push and pull packages, and books weighing up to 50 pounds or more and ability to retrieve and replace objects from shelves of up to 8 feet high

Able to lift up to 30 pounds, move full file boxes with the use of a hand truck and able to push carts with supplies from one area to another

May also require the ability to lift, squat, kneel and bend as well as use a step ladder

May require some office furniture moving within space and familiarity with hand tools

Some objects in the kitchens and conference rooms may be located in obscure or high places

Must be able to use elevator

This role is performed 100% in the Austin office

Work is normally performed in a standard work environment, but may, on occasion, involve moderate exposure to dust, dirt, and/or extreme temperature

Position is full-time and requires a five-day work week and standard hours as outlined in the firm policy manual

Must be available to work overtime, to perform the essential duties of the position

Preferred

Knowledge of GBC binding and spiral binding is preferred

One-year minimum experience in customer service, law firm experience preferred

Benefits

Comprehensive benefits program

Company

Baker Botts

Baker Botts is a full-service international law firm in the energy, technology, and life sciences sectors.

Founded in 1840

Houston, Texas, USA

1001-5000 employees

http://www.bakerbotts.com

H1B Sponsorship

Baker Botts has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (9)

2024 (5)

2023 (9)

2022 (3)

2021 (4)

2020 (8)