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State of Oregon · 1 week ago

Business Operations Specialist (Administrative Specialist 2)

Albany | DHS | 2nd Avenue

Full-time

Hybrid

Entry Level

$4,207/mo - $5,842/mo

2+ years exp

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. They are seeking a Business Operations Specialist to provide seamless support for colleagues and exceptional service for clients in a dynamic office environment.

AssociationGovernmentNon Profit

No H1B

Responsibilities

Establish and maintain procedures and other controls necessary in carrying out assigned program activities; coordinates projects or other activities with Federal, local, and State agencies to accomplish identified goals and objectives

Assist managers with researching and developing, monitoring, and sustaining, issue resolution and ongoing compliance through negotiation and analysis of objective, as well as reporting and updating information to responsible parties, in order for the department to maintain required procedures within the guidelines of established operations

Provide assistance to offices support staff

Conduct or coordinate security reviews/audits of office procedures to ensure compliance with ODHS rules, procedures, and policy according to the Field Business Procedures Manual

Review the monthly RACF reports and, after the evaluating results, submit corrections to maintain a high level of security and separations of duties

Reconcile data between office tracking and statewide report systems, updating information as needed to insure accurate accounting of positions

Regularly monitor and audit all negotiables which includes checks, transportation vouchers, building repair costs, Oregon Trail Card inventory, monthly office costs, SPOTS cards, office purchases, etc

Qualification

Administrative support experienceData collectionAnalysisTime management skillsFinancial trackingOrganizational skillsAttention to detailProblem-solving skillsCommunication skills

Required

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis

An equivalent combination of education and experience

Proven experience managing tasks and schedules utilizing time management, organization, and prioritization skills to meet deadlines

Previous administrative experience to include supporting a front desk, answering the phones, and providing administrative support to program staff

Experience identifying and responding to challenges and issues promptly and with sound judgment

Experience entering, updating, and retrieving information in office software timely, accurately and in an efficient manner

Experience performing tasks that require accuracy and attention to detail, including financial tracking and record-keeping

A valid driver's license and acceptable driving record are required for this position