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Winsupply · 6 days ago

Inbound Processing Specialist

Moraine, OH

Full-time

Onsite

New Grad, Entry Level

Winsupply is a group of over 670 locally-owned companies focused on enabling entrepreneurs through wholesale distribution. The Inbound Processing Specialist will assist in maintaining accurate inventory records, manage vendor relationships, and ensure effective accounts payable processes.

Wholesale

H1B Sponsor Likely

Responsibilities

Develop WSS operational and system expertise

Master use of internal enterprise resource planning (ERP) system to execute the VIR process

Understand and utilize invoice / payable information within OnBase

Leverage knowledge of AP Portal / AP Gateway to complete assigned tasks

Complete Vendor Invoice Reconciliation process on all vendor invoices received

Ensure effective accounts payable internal controls are maintained, comparing vendor invoices to receivers and purchase orders to verify accuracy of invoice

Confirm accuracy of payment and freight terms reflected on vendor invoices

Strive to meet and exceed organizational VIR goals; ensure vendor information is current in systems

Complete VIR and invoicing process on all direct from manufacturer shipments

Work with RDC personnel to identify vendor shipping errors and damages

Notify vendors of such issues, produce support, and work to receive warranted credit issuance (maintain recordkeeping on all open issues; follow-up as necessary); file claims where required

Process all credits received from vendors and passthrough to local company customers as appropriate

Monitor vendor charge backs and deductions; verify accuracy or if supporting documents allow dispute

Hold oneself to WSS Standards of Service expectations – ensuring upmost professionalism at all times

Maintain proper documentation always; communicate process improvements; build vendor relationships

All Other Duties As Assigned

Qualification

ERP system expertiseVendor Invoice ReconciliationAccounts Payable knowledgeData analysisDeadline drivenProficient with office technologyAnalytical thinkingEffective communicationDetail orientedCustomer-focused mindset

Required

Associate's Degree in Accounting, Finance, Business or related field

In lieu of degree, relevant experience considered

Experience in wholesale industry a plus

Proficient with office technology and software

Company

Winsupply

Winsupply is in the business of creating and enabling entrepreneurs to achieve their dreams through wholesale distribution.

Founded in 1956

Dayton, OH, US

1001-5000 employees

http://www.winsupplyinc.com

H1B Sponsorship

Winsupply has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (19)

2024 (16)

2023 (21)

2022 (8)

2021 (7)

2020 (7)