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Sevita · 1 week ago

Administrative Office Manager

San Dimas, CA 91773, USA

Full-time

Onsite

Entry, Mid Level

$42K/yr - $48K/yr

1+ years exp

Sevita is a leading provider of home and community-based specialized health care, dedicated to improving the lives of individuals with complex challenges. The Administrative Office Manager will supervise administrative and support services, manage office operations, and ensure compliance with safety and employee management protocols.

AssociationChildrenHealth CareHospitalInternetWellness

Responsibilities

Organizes, manages and maintains physical office space; corresponds with landlord as required

Responsible for supervision and oversight of clerical functions including scheduling, data collection, communications and mail; supports operating group and state management teams including operations, quality improvement, human resources and finance

Maintains systems for current licenses, leases, contracts and agreements

Maintains and manages data bases and mailing lists; maintains organizational charts

Arranges events and meetings for management team

Supervises administrative support positions to include hiring, orientation, training, scheduling, evaluation and discipline and termination

Oversees office compliance for employee safety workers’ compensation programs and OSHA compliance

Oversees data collection and processing of payroll for office employees; on-boards employees; manages employee background check system

Approves and orders supplies and equipment for operating group and/or state office; manages spending for budgetary compliance

Orders, distributes and manages inventory of gas and company purchasing cards

Manages local accounts payable processing; handles vendor relations

Assists with travel and hotel arrangements

Acts as liaison with IT department; assists with local troubleshooting

Manages or assists with technology set-up for operating group and/or state office

Orders, distributes, and manages inventory for employee computers, Purchase cards, and other IT equipment

Performs other related duties and activities as required

Supervises Ancillary and Activities staff

Qualification

Office ManagementSupervisory ExperienceAccounting ProficiencyData ManagementHuman ResourcesCommunication SkillsOrganizational SkillsProblem Solving

Required

Associates degree in related field

1-3 years of administrative and supervisory experience

Proficiency in accounting and basic computer skills and applications are required

Current driver's license, car registration and auto insurance if driving on the behalf of the Company

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects