Mid-Atlantic Controls (MACC) ยท 5 days ago
Entry Level Administrative Assistant
Henrico, VA
Full-time
Onsite
New Grad, Entry LevelMid-Atlantic Controls Corporation (MACC) is a leading independent control systems contractor specializing in commercial and industrial facility automation systems. They are seeking an Entry Level Administrative Assistant to provide day-to-day administrative support to the Accounting team, ensuring smooth operations and productivity within the department.
ConstructionFacility ManagementReal Estate
Responsibilities
Provide administrative and clerical support to the accounting team, including filing, scanning, and data entry
Assist with data entry for accounts payable and receivable transactions, and vendor/customer documentation
Help prepare reports, spreadsheets, correspondence, and presentations as needed
Provide payroll support, as needed, by gathering and verifying employee information, and other duties as may be assigned
Maintain accurate and organized digital and paper records in compliance with company and regulatory requirements
Managing accounting department communication by answering phones, routing calls, and responding to emails
Handling office supply inventory and placing orders as necessary
Prepare outgoing office mail
Assist in scheduling meetings, coordinating calendars, and preparing materials
Collect information and process customer credit card payment transactions
Perform other administrative duties and special projects as assigned by supervisor
Qualification
Required
Experience or willingness to learn Administrative Assistance and Clerical Work skills to support daily office and operational needs
Excellent Phone Etiquette and Communication Skills for managing interactions with clients, vendors, and team members
Detail-oriented mindset and organizational skills for managing schedules, records, and correspondence
Ability to maintain confidentiality and handle sensitive information responsibly
Ability to work on-site in an office environment in Henrico, VA, and collaborate effectively with team members
Positive attitude, willingness to learn, and strong team player
Preferred
Proficiency in common office software (e.g., word processors, spreadsheets, email) is preferred; familiarity with QuickBooks software a plus
Company
Mid-Atlantic Controls (MACC)
Mid-Atlantic Controls Corporation (MACC) is an independent control systems contractor specializing in commercial and industrial facility automation systems.
Founded in 1989
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase