Nova Southeastern University · 4 days ago
Administrative Coordinator II - 995578
Fort Lauderdale, FL
Full-time
Onsite
Mid Level
3+ years expNova Southeastern University is a not-for-profit, independent university known for academic excellence and innovation. The role of Administrative Coordinator II involves providing a variety of administrative services to support the College of Dental Medicine's senior management, including scheduling meetings, organizing events, and resolving complex problems.
EducationHigher EducationNon Profit
Responsibilities
Manages students’ lockers issues, prepares work orders and annual lockers switch over from junior to senior students
Prepares and sends monthly Simulation Lab schedules to faculty and students
Coordinates activities / functions for dental school deans and other senior leadership within NSU as well as between NSU and external contacts such as students, patients, and other governing representatives
Responds to inquiries and resolves complex problems requiring in-depth understanding of work-area policies and procedures to ensure questions are answered and issues resolved timely
Reviews data, follows up on discrepancies, and maintains records in management database systems to ensure accuracy
Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping
Coordinates travel arrangements to ensure efficient use of management's time
Processes financial transactions such as check requests, purchase orders, and travel reimbursements to ensure timely record-keeping
Assists Principal Investigators in the preparation of grant proposal and grant certifications to ensure timely compliance
Performs general office duties, such as ordering supplies (lab coats, business cards, etc.), and performs basic bookkeeping work
Coordinates accreditation activities
Completes special projects as assigned
Performs other duties as assigned or required
Qualification
Required
High School Diploma or Equivalent
High School Diploma and four (4) years of experience providing administrative support for research and/or grants and experience managing/coordinating numerous functions
Associate degree and three (3) years of experience providing administrative support for research and/or grants and experience managing/coordinating numerous functions
Bachelor's Degree and one (1) years of experience providing administrative support for research and / or grants and experience managing/coordinating numerous functions
Thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
Thorough knowledge of principles and processes for providing customer and personal services
Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint)
Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations
Proficient skills in actively looking for ways to help people
Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one
Proficient skills in managing one's own time and the time of others
Proficient skills in communicating effectively in writing as appropriate for the needs of the audience
Proficient skills in talking to others to convey information effectively
Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Proficient understanding of written sentences and paragraphs in work-related documents
The ability to tell when something is wrong or is likely to go wrong
The ability to concentrate on a task over a period of time without being distracted
The ability to apply general rules to specific problems to produce answers that make sense
Must be able to identify and understand the speech of another person
Must be able to speak clearly so others can understand you
Must be able to see details at close range (within a few feet of the observer)
Must be able to work in a clinical setting
Must be able to travel on a daily and/or overnight basis
Benefits
Competitive salaries
Comprehensive benefits package including tuition waiver
Retirement plan
Excellent medical and dental plans
Company
Nova Southeastern University
Nova Southeastern University is a nonprofit, independent research university offering undergraduate, graduate, and professional degrees.
1001-5000 employees
H1B Sponsorship
Nova Southeastern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (21)
2023 (10)
2022 (16)
2021 (19)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
$4.75MKey Investors
Community Foundation of BrowardHealth Foundation of South Florida
2025-06-26Grant· $0.45M
2023-02-15Grant· $1M
2022-02-22Grant· $0.3M
Leadership Team
Marilyn Gardner
Program Professor & Education Enterprise Associate
Theoharis Theoharides
Executive Director, Center of Excellence for Neuroinflammation Research, NSU
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