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North Wind Group · 1 week ago

Administrative Assistant (NWS 00844)

Livermore, CA

Full-time

Onsite

Mid Level

North Wind Group is seeking an Administrative Assistant to support their Engineering Principal Associate Directorate’s Office. The successful candidate will perform a wide range of complex administrative assignments and provide advanced administrative support to Workforce Leadership and the Engineering Training Manager.

ConsultingGovernment

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide advanced administrative support to Workforce Leadership and the Engineering Training Manager within the Engineering Principal Associate Director’s Office (PAD Office)

Serve as a member of the Engineering administrative team representing management in daily matters; take initiative to gather, clarify, and disseminate information and coordinate activities; respond on their behalf on administrative matters to all levels of management

Assist with coordination of Engineering-sponsored training including course communication, scheduling, enrollment logistics, and materials

Provide administrative support for the Apprentice Program and Engineering-sponsored academic programs including managing materials, submission of state forms, coordination of events

Generate correspondence on own initiative; create and edit email communications and presentations on behalf of management

Compile data for complex reports and presentations; maintain complex databases, spreadsheets, and tracking/filing systems

Perform other duties as assigned

Qualification

Advanced administrative knowledgeAdvanced organizational skillsAdvanced communication skillsMicrosoft Office SuiteProblem-solving skillsEvent coordinationInterpersonal skillsTeamwork experienceFlexibilityAttention to detail

Required

Must be a US citizen

At least 18 years of age

Able to meet pre-employment requirements including any required physical, drug screen, and/or background investigation to satisfy clearance requirements from the Department of Energy

Advanced administrative knowledge and experience including accurate editing, grammar, and proofreading skills

Advanced knowledge of office procedures, techniques, and methods

Advanced organizational skills, attention to detail, accuracy, and follow-through

Experience working independently and as part of a team, in a multi-task environment with rapidly changing priorities, deadlines, and frequent interruptions

Advanced communication and interpersonal skills necessary to interact effectively with a diverse workforce and represent the organization using tact, diplomacy, and discretion

Effective problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems

Ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgment in handling business-sensitive information, as well as personnel interactions

Advanced computer skills and experience working with Microsoft Office Suite, and the ability to learn new software quickly

Experience coordinating complex meetings and events

Required to pass various on-site training modules to pursue work assignments

Pre-placement medical examination may be required

External applicant(s) selected for this position will be required to pass a post offer, pre-employment drug test

Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified information or matters

If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted