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Katten Muchin Rosenman LLP · 6 days ago

Senior Docket Coordinator

Los Angeles, CA

Full-time

Hybrid

Mid, Senior Level

$80K/yr - $100K/yr

5+ years exp

Katten Muchin Rosenman LLP is a full-service law firm with approximately 700 attorneys providing sophisticated legal services. The Senior Docket Coordinator is responsible for efficiently managing docket activities, maintaining the firm's docketing system, and providing litigation support while ensuring compliance with court rules and deadlines.

ConsultingLegal

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Maintain up-to-date knowledge of State, Federal, Local, and Judge’s rules. Ability to research resource guides, rules and statutes, authorities, and numerous courts’ websites

For each case being monitored, identify the correct rule set to be used in the calendaring system. Provide attorney and secretary with a printed copy of the judge's standing orders upon request

Maintain a working knowledge of the Docket Department’s database as it relates to day-to-day work production. Create and distribute various calendar and timekeeper reports

Review court documents, legal correspondence, and attorney requests and enter deadlines into the Docket Department’s database, CourtAlert. Maintain firm policies to ensure the accurate entry of deadlines and docket entries into CourtAlert

Expert knowledge of court filings and standards. Resolve court filing questions from the case team and ensure court filings are completed accurately

Communicate with case teams in advance of filings, review the filings for conformity with court rules, file with the court, and deliver courtesy copies. Communicate directly with the courts to ensure filings are accepted

Monitor daily receipts of all electronic court filings (ECF) to ensure that events are timely posted on attorney and firm calendars

Review team members’ docket entries for accuracy

Communicate quickly and clearly via email and phone to inquiries from attorneys, legal executive assistants, and paralegals regarding docket entries, court procedures, and filings

Participate in professional organizations that promote the on-going education of Federal, State and Local rule changes. Prepare and distribute announcements regarding same to local attorneys and legal support staff

Work with the Litigation Services Counsel to implement procedures for systems, processes, technology and services to ensure continual service enhancements, cost reductions, and organizational consistency with firm policy. Recommend changes in procedures to improve efficiency and effectiveness of the Department

Ensure consistent application of firm policy and adherence to risk management guidelines, as defined by the firm’s legal malpractice carrier, to minimize potential malpractice exposure

Maintain a thorough working knowledge of the Docket Department’s database as it relates to day-to-day work production

Create Docket system electronic reminders and appointments/events on the attorney and firm calendar. Create and distribute printed reports, as requested, by attorneys

Answer and process incoming telephone calls and respond to e-mail inquiries disseminating information relative to the courts, judge’s standing orders and Docket Department procedures

Assist with training of new Docket staff

Perform on-going review of the automated court rule sets as provided by our vendor to ensure that they reflect accurate date calculations so that filing deadlines and critical dates are not missed. Send informational emails, memos, etc. to litigation, regulatory and bankruptcy attorneys about procedures and rule changes, new judges and other local court information

Periodic review of case status (i.e. active or closed). Create and distribute reports to attorneys, obtain information and update database

Provide Electronic Case filing (CM/ECF) support to legal staff. Maintain knowledge base of e-filing requirements and procedures for all courts serviced by the Los Angeles and Dallas attorneys. Maintain tracking log of attorney court registrations, including expiration dates, and notify attorneys to ensure no lapse in registration. Assist attorneys with updating their PACER account for NextGen filing

Maintain accurate attorney filing credentials, create court admission accounts for attorneys, and troubleshoot credential issues

Forward court documents and incoming mail/email relating to active cases as provided by attorneys and legal support staff to appropriate firm personnel. Coordinate with the Record Center to ensure pleadings are indexed in the Records Management System

Perform searches for court information through on-line service providers such as Pacer, Courthouse News and others

Ensure exceptional client service levels are achieved in delivery of services to secretaries, paralegals, attorneys, and vendors

Participate in Docket Department meetings. Provide assistance with implementation of new technology and procedures affecting the firm

Assist with special projects as requested by General Counsel, Local Managing Partner, Los Angeles Administrator, or the Director of Information Governance & Compliance

Ability and willingness to handle after hours filings when needed. Occasional overtime may be required

Qualification

Docket-related experienceCourt rulesElectronic Case Filing (CM/ECF)CourtAlert familiarityDatabase systems proficiencyMathematical calculationsInterpersonal skillsDetail-orientedOrganizational skills

Required

Associate's Degree; college degree preferred

Five or more years of progressive docket-related experience preferably in a large law firm environment; or equivalent combination of education and experience

Prior experience and knowledge of docket tasks and procedures required

Strong knowledge of Federal/State/Local court rules required

Familiarity with Electronic Case Filing (CM/ECF) procedures a plus

Familiarity with Court Alert a plus

Computer proficient with familiarity of various database systems including Outlook, Google Chrome, MS Word, and Adobe preferred

Data entry skills with 85% accuracy and minimum keyboarding skills of 30 wpm are preferred

Ability to learn and utilize specific internal or third-party Docket Department software

Strong knowledge of court rules and procedures and the litigation process required

Excellent interpersonal, verbal, and written communication skills

Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts

An aptitude for detail and accuracy to analyze, interpret, and process documentation for docketing purposes

Ability to articulate potential issues and propose resolutions to attorneys

Excellent follow-through skills with the proven ability to prioritize numerous tasks and handle multiple functions in a fast-paced, deadline-driven, detail-oriented work environment

Excellent organizational skills including record keeping, data collection, and system information

Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally

Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment

Ability to act independently and make decisions within scope of the position's responsibilities

Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting

Ability to perform mathematical calculations and apply mathematical concepts when performing and verifying calculations on forms and documents

Benefits

Medical/dental/vision

401k with employer contribution

Parental leave

Transportation fringe benefit program

Back-up care option

Generous paid time off policy

Long-term and short-term disability policies

Company

Katten Muchin Rosenman LLP

Katten is a full-service law firm with nearly 650 attorneys in locations across the United States and in London and Shanghai.

Founded in 1974

Chicago, Illinois, USA

1001-5000 employees

https://katten.com

H1B Sponsorship

Katten Muchin Rosenman LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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2025 (1)

2024 (4)

2023 (9)

2021 (2)

2020 (6)