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NEOGOV · 2 weeks ago

PT Event Staff - Center for Active Aging

Center for Active Aging, NC

Full-time

Onsite

New Grad, Entry Level

$12.66/hr - $12.66/hr

NEOGOV is seeking part-time Event Staff for the Center for Active Aging, which plays a vital role in supporting programs and events for active adults. The position involves coordinating logistics, managing event setups, and ensuring a welcoming environment for participants.

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Responsibilities

Assist the Program Manager and Program Specialists with the coordination and execution of programs, events, and activities for participants at the active adults center

Provide on-site support during events, ensuring that everything runs smoothly and according to schedule

Help with the preparation and setup of event spaces, ensuring all necessary equipment, materials, and supplies are available and properly arranged

Take attendance for classes and events, ensuring accurate records of participant participation

Monitor class rosters and notify Program Manager or Program Specialist of any discrepancies or changes in attendance

Assist with participant check-in, ensuring a welcoming and organized process

Manage the setup and takedown of event spaces, including arranging furniture, setting up equipment, and ensuring the space is clean and organized before and after events

Ensure that all supplies and materials needed for activities are organized, accessible, and replenished as necessary

Ensure that all event spaces are set up to create a comfortable, engaging, and safe environment for participants

Organize and maintain event supplies and materials, ensuring that everything is in good condition and ready for use

Assist with inventory management for program supplies, notifying the Program Manager or Program Specialist of low inventory or required items

Distribute materials, handouts, and other items to participants as directed during events or programs

Provide general assistance to the active adult center’s daily operations, responding to on-site needs and ensuring the event runs smoothly

Assist with crowd control or managing participant needs during events, ensuring a safe and comfortable environment

Offer assistance to instructors, participants, and other staff as needed to ensure all needs are met

Serve as a friendly and approachable point of contact for participants during events, ensuring they feel welcome and supported

Answer general participant questions, provide information about event schedules, and direct participant to the right areas

Assist with any immediate participant needs or concerns, ensuring they are addressed quickly and effectively

Assist with event preparations, including setting up registration tables, preparing participant materials, and assisting with food or refreshments as needed

Help ensure that all logistics and details are taken care of in advance of events to prevent delays and ensure smooth execution

Provide support during the event to address any immediate issues that may arise, offering assistance to the Program Manager or Program Specialist

Assist with event clean-up, including restoring the event space to its original condition, cleaning up materials, and properly storing equipment

Ensure all supplies and materials are packed up and safely stored after events

Assist with ensuring that any items used during the event are properly cleaned and stored for future use

Demonstrate a high level of attention to detail in managing event logistics supplies and participant needs

Be reliable and punctual, ensuring all event tasks are completed on time and to the highest standards

Follow all safety operational guidelines, ensuring a safe environment for participants, staff, and volunteers

Communicate effectively with the Program Manager, Program Specialists, and other event staff to ensure coordination and the smooth running of events

Report any issues or challenges to the Program Manager or Program Specialist to address them promptly

Work collaboratively with team members, instructors, and participants to create a positive and supportive atmosphere at all events

May perform related duties as assigned within the scope of this classification

Qualification

Event coordinationAttention to detailOffice practices knowledgeEffective communicationCustomer serviceTeam collaborationOrganizational skills

Required

Knowledge of standard office practices and procedures

Ability to communicate effectively in person and by telephone

Ability to gather and provide basic information and instructions on departmental and town programs in response to inquiries

Ability to be tactful and courteous

Ability to work in a high-distraction environment

Ability to gather and compile materials from diverse sources

Ability to operate any office machine required by the position, such as a personal computer

Ability to use judgment in organizing and establishing formats

Ability to record information and balance figures

Ability to compile information based on general instructions

Ability to arrange and organize records, reports, and files in a logical sequence

Ability to establish and maintain effective working relationships with the general public, supervisors, and employees

Any combination of education and experience equivalent to graduation from high school with considerable office experience

Must be able to perform the essential life operational support functions of reaching, walking, fingering, talking, hearing, and making repetitive motions

Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects

Must possess the visual acuity to compile and compute data and statistics, perform accounting tasks, operate a computer terminal, proofread materials, and do extensive reading