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World Wildlife Fund · 1 day ago

Senior Assistant, Board and National Council Relations, Travel, and Executive Vice President’s Office - 26034

Washington, DC

Full-time

Onsite

Mid, Senior Level

$50K/yr - $63K/yr

3+ years exp

World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks a Senior Assistant for their Board and National Council Relations, Travel, and Executive Vice President’s Office. The role involves performing standard administrative duties to support various Development sub-teams, including managing meetings, processing expenses, and providing general office support.

CommunitiesNon ProfitWildlife Conservation

No H1B

Responsibilities

Expenses – Processes and codes credit card transactions and invoices in financial software systems (Workday and SmartSimple), prepares check and/or wire requests, handles expense coding and re-classifications. Coordinates with others to resolve discrepancies/issues with data reconciliation

Recordkeeping – Collects information and maintains logs, records, and lists on a regular or ad-hoc basis using Microsoft Word, Excel, or specialized databases such as SharePoint. Reviews, validates and inputs data provided by others, especially in Blackbaud Customer Relationship Management (CRM) database. Coordinates with others to resolve discrepancies/issues with data reconciliation

Meetings – Supports calendar management for Executive Vice President of Philanthropic Partnerships and organizes/supports complex meetings and makes appointments for Executive Vice President and Board/National Council and Travel teams

Events and VIP Travel – Assists with logistics for meetings/conferences/special events and VIP trips, including maintaining attendee lists and coordinating space/equipment needs, AV needs, catering, ordering and shipping of materials for such events/trips, and preparation of necessary materials

Travel support – support team travel requests, including booking air, train, hotel, and other travel logistics via WWF’s travel provider

General office duties –Orders office supplies and assists with mailing, production, and distribution of documents, reports and other materials. Performs other miscellaneous office administrative tasks as needed

Helps manage executive correspondence and stewardship process, including drafting emails and letters. Formats and edits reports and materials as requested/needed by others

Performs other duties as assigned

Qualification

Calendar ManagementExpense ReportingTravel LogisticsMicrosoft Office365Blackbaud CRMWorkdayOrganizationAttention to DetailCommunication SkillsInterpersonal SkillsCollaboration