Carilion Clinic · 6 days ago
Residency Program Coordinator - Internal Medicine
Roanoke, Virginia
Full-time
Onsite
Mid Level
3+ years expCarilion Clinic is a large tertiary care community medical center committed to providing medical education. The Residency Program Coordinator will support department leadership in maintaining an efficient and scholarly environment for medical education, coordinating various resident events, and handling administrative tasks related to residency programs.
Child CareEducationHealth CareMedicalWellness
Responsibilities
Coordinates resident events such as graduation, faculty retreat, Berry society, orientation and other events as needed with the Program Administrator
Supports and coordinates various aspects of the infrastructure needed to provide medical education. Takes direction from the Program Director, members of the faculty and/or Program Administrator and GME Director
Compiles and analyzes data; participates in development, preparation, documentation of research projects/reports as needed. Utilizes and performs functions on Med Hub residency management system
Coordinates and participates in preparing accurate documents for various regulatory bodies such as Residency Review Committee, Accreditation Council for Graduate Medical Education, tracking surveys for specialty boards and societies, AMA, National Resident Matching Program, state and federal agencies
Coordinates resident and faculty recruitment activities such as preparing interview schedule, arranging lodging and meals, touring. Work with program administrator in screening applicants for interview season via ERAS (the management system for applicants applying into the surgery residency)
Schedules meetings and prepares materials needed for conferences
Has delegated responsibility to review monthly financial data, prepare and mark reimbursement vouchers, travel requests, capital requests, etc. Actively participates in all cost containment measures at the office/department level
Provides back up administrative support for assigned faculty members; including typing, incoming and outgoing correspondence, maintaining calendars, travel arrangements answering phone and other routine administrative duties
Coordinate attending on-call, leave, clinic/special, and faculty master schedules following ACGME and AOA guidelines
Oversees medical students providing departmental specific orientation/checkout
Helps develop and coordinate new resident orientation including materials, meeting room arrangements, catering and coordinating materials and supplies
Qualification
Required
Associates degree in related field preferred
Minimum of three years of experience in the area of Medical Education or previous experience in coordination and/or support of educational programs preferred
Experience coordinating residency or fellowship programs preferred
Computer knowledge (MS Office Suite)
Must be self-directed, independently functioning, and detail oriented
Effective interpersonal, communication, and teamwork skills required
Benefits
Comprehensive Medical, Dental, & Vision Benefits
Employer Funded Pension Plan, vested after five years (Voluntary 403B)
Paid Time Off (accrued from day one)
Onsite fitness studios and discounts to our Carilion Wellness centers
Access to our health and wellness app, Virgin Pulse
Discounts on childcare
Continued education and training
Company
Carilion Clinic
Carilion Clinic is a health care organization based in Virginia with more than 650 physicians in 70 specialties.
10001+ employees
H1B Sponsorship
Carilion Clinic has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (19)
2023 (13)
2022 (13)
2021 (15)
2020 (31)
Funding
Current Stage
Late StageTotal Funding
$0.3MKey Investors
CDA FoundationVirginia Innovation Partnership CorporationUnitedHealthcare
2025-04-04Grant
2023-04-18Grant· $0.07M
2022-08-10Grant· $0.23M
Leadership Team
Steve Arner
President / CEO, Carilion Medical Center
Don Halliwill
Chief Financial Officer
Recent News
Research and Markets
2025-11-27
2025-05-05
Company data provided by crunchbase