The Massachusetts Executive Office of Labor and Workforce Development (EOLWD) · 1 week ago
Procurement and Contract Specialist
United States-Massachusetts-Boston-1 Ashburton Place
Full-time
Hybrid
Mid, Senior Level
4+ years expThe Massachusetts Executive Office of Labor and Workforce Development is seeking qualified applicants for the position of Procurement and Contract Specialist. The role involves supporting the agency’s procurement and contracting activities for $100M in purchased goods and services, while ensuring compliance with state and federal regulations.
Government Administration
Responsibilities
Coordinating and providing administrative support for the procurrent and contracting process, consistent with state and federal regulations. This includes coordinating the approval of expenditure requests, assisting with the preparation and posting of procurement and contract documents in internal systems, coordinating the competitive bidding and vendor award process, coordinating the contract development and execution process, and tracking contract expiration and renewal activities
Supporting department staff throughout the procurement process including the unit’s management team, Contract Managers in various units, and other staff within the department’s Administration & Finance Unit. This includes assembling information and documents, sharing information verbally or in writing, and advising on procurement and contracting related matters upon request
Recommending procurement and contracting methods and opportunities for continuous improvement. This may include recommending statewide contracts for use in the procurement process and using experience and data to recommend process, procedure, and system improvement opportunities
Completing financial transactions related to contracts, vendor records, and fixed assets in MMARS/MOSAIC
Supporting compliance activities including verifying vendor suspension and debarment status, vendor compliance with Supplier Diversity Office reporting, vendor compliance with Purchase of Service Pre-Qualification and Recertification requirements, and agency compliance with relevant Public Records Requests
Qualification
Required
Four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis
At least one year of the required experience must have been in a supervisory capacity
Ability to coordinate and provide administrative support for the procurement and contracting process, consistent with state and federal regulations
Ability to support department staff throughout the procurement process
Ability to recommend procurement and contracting methods and opportunities for continuous improvement
Ability to complete financial transactions related to contracts, vendor records, and fixed assets in MMARS/MOSAIC
Ability to support compliance activities including verifying vendor suspension and debarment status, vendor compliance with Supplier Diversity Office reporting, vendor compliance with Purchase of Service Pre-Qualification and Recertification requirements, and agency compliance with relevant Public Records Requests
Preferred
Strong business writing and oral communication skills. Ability to express thoughts concisely, clearly, and to develop ideas in logical sequence
Excellent customer service and teamwork skills. Ability to establish rapport and harmonious working relationships with others
General knowledge of state and federal public procurement and contracting requirements. Ability to understand, explain, and apply the laws, rules, regulations, policies, procedures, etc. governing public procurement
Ability to draw conclusions and make appropriate recommendations
Ability to prioritize, organize assigned tasks, manage multiple priorities, and work under pressure. Ability to adjust to new circumstances or challenging situations
Ability to demonstrate sound judgement, exercise discretion, and handle confidential information
Previous experience using state systems such as COMMBUYS, MMARS, Commonwealth Information Warehouse
Proficiency in Microsoft Office including Access, Excel, Word, and PowerPoint
Benefits
Comprehensive Benefits
Company
The Massachusetts Executive Office of Labor and Workforce Development (EOLWD)
The Executive Office of Labor and Workforce Development cultivates a skilled workforce across industries, provides economic stability for workers affected by job loss, injury, or illness, and upholds standards for safe working conditions.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Adriana León
Chief Financial Officer
Tony Fantasia
Chief Information Officer
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