Apply on Employer Site

Allegheny County Health Department · 1 week ago

Senior Secretary - Plumbing

Pittsburgh, PA

Full-time

Onsite

Senior Level

Allegheny County Health Department is seeking a Senior Secretary specializing in Plumbing to perform complex clerical work. The role involves typing and processing various documents, maintaining office procedures, and providing training and support to new employees.

Health CareWellness

Responsibilities

Types letters, reports, contracts, transactions, transmittals, vouchers, itinerary, and agenda on a computer from handwritten drafts, dictated sources, or original source documents into draft or final form

Reads correspondence to become familiarized with contents and determines what procedures to pursue in providing the correct information which is in accordance with any applicable administrative and legal constraints; and types or directs the typing of responding correspondence

Proofreads and types documents to purchase books, supplies, equipment, services, etc. by referring to catalogues, state contracts, and other sources to obtain prices, specifications, and related information

Prepares monthly accomplishment reports from status reports, logs, and files which include information such as project name, bid awards, costs, anticipated completion dates, and stages of completion

Functions as a lead worker by distributing and interpreting work assignments, aiding, conducting on-the-job training, and reviewing the work of the program for adherence to standards

Assembles and assists in editing quarterly reports

Assists in assembling, editing and the production of the program and work plans

Coordinates office moves and submits work orders

Answers written inquiries relating to the status of certain aspects of an organization’s functions

Enters data to computer database

Performs related work as required

Qualification

Microsoft OfficeTypingData EntryDocumentationClerical SkillsFile ManagementOffice EquipmentPolicy AnalysisTelecommunicationInterpersonal Communication

Required

A resume is required with the application

Complex inputting on a computer involving the typing and processing of documents in a variety of functions, utilizing word processing and other software packages

Utilization of typing skills and the application of independent judgment

Skilled typing of a variety of letters, reports, contracts, transmittals, vouchers, and agenda in draft and final form

Responsibility for the format and grammatical accuracy of the material typed

Making choices between different procedures to be followed

Providing training and orientation to new employees

Functioning as a lead worker for complex clerical typing operations

Making independent decisions concerning the process to be followed

Work performed with considerable independence and little review

Limited supervision received from a Clerical Supervisor or Administrator

Knowledge of English grammar, spelling, and punctuation at a level equivalent to that used in writing or adjusting written materials normally consisting of complex sentence structures

Knowledge of the specialized office procedures and practices which relate to the work process

Knowledge of standard office procedures, practices, conduct, and actions necessary in maintaining harmonious working relationships

Knowledge in referencing technical journals or code books

Knowledge of the types, organization, and use of various kinds of office files that are organized according to multiple indexing methods

Skill in Microsoft Office

Skill in Documentation

Skill in Data Entry

Skill in Office Equipment

Skill in Clerical Skills

Skill in File management

Skill in Typing

Skill in Policy Analysis

Skill in Assistant Work

Skill in Telecommunication

Skill in Interpersonal Communication

Ability to understand and follow oral and written instructions

Ability to make independent determinations on the best possible resolution to processing problems

Ability to develop and set up clerical procedures for the process or office activities performed

Ability to assemble, organize, and present status information from various source materials

Ability to proofread varying types of information for conformance with a prescribed pattern or form

Ability to transfer information from formats which occur in random order

Ability to organize work in a manner which insures smooth processing and accomplishments of priority items on schedule

Ability to use discretion and judgment in dispensing information

Ability to instruct and advise clerical employees on the methods and procedures used in a process

Ability to collect and organize material for reports

Ability to compose correspondence of inquiry or explanation

Ability to maintain cost, financial tax, or disbursement records and statements

Ability to type accurately at a minimum rate of 40 words per minute

Ability to learn various software packages

Proficient in Microsoft office Word, Outlook and Excel

Ability to respond to emergencies

Residency: Allegheny County within 1 year

Veterans' Preference: Will be awarded to eligible candidates

Benefits

Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.

Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.