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Montage International · 6 days ago

Project Coordinator, Design & Development Services - CORP

Irvine, CA

Full-time

Onsite

Mid Level

$71K/yr - $90K/yr

3+ years exp

Montage International is a luxury hospitality development group that partners with owners, investors, and design consultants to deliver distinctive hotels and resorts. The Project Coordinator will provide global support to the Design & Development Services team, focusing on internal resource development and administrative duties to optimize the design development process.

HospitalityHotelResorts

Responsibilities

Develop and refine internal tools such as process templates, drawing templates, and specification references to support consistent brand execution and team efficiency:

Support brand benchmarking studies including area-program analyses and construction/FF&E cost metrics to inform future design development and revenue optimization

Build and maintain the DDS consultant/vendor database, capturing key experience and contact information to support RFP processes and Capital Expenditure projects

Maintain an organized material library, ensuring current, well-cataloged product samples and implementing protocols for archiving control samples and drawing sets

Serve as a vendor liaison, coordinating presentations and obtaining samples, quotes, and technical data as needed

Coordinate the execution and distribution of weekly and monthly project reports as prepared by Project Directors, distilling vital data into executive-level summaries on global development activity

Collect, consolidate, and track key milestones across the full project portfolio, producing a rolling three-month milestone schedule overview for executive review

Develop and maintain a comprehensive design travel calendar, tracking upcoming project milestones, site visits, and key partner meetings to identify potential conflicts and opportunities for more efficient coordination and scheduling

Prepare program and project status data for cross-functional departments (e.g., Residential Sales, Procurement) to support strategic planning, budgeting and collateral development

Assist in maintaining and uploading project data to Asana, ensuring accurate tracking of milestones, design progress, and deliverables to support team reporting and cross-department visibility

Capture and organize notes from key design meetings, ensuring decisions, action items, and follow-ups are clearly documented and shared with relevant stakeholders to maintain alignment and accountability

Partner with directors to facilitate effective use of internal resources, processes, and tools available within the department, promoting alignment and efficiency across projects

Qualification

Data AnalysisProject ManagementCommunication SkillsMicrosoft OfficeAsanaBluebeamAdobeListening SkillsAttention to DetailOrganizational SkillsSelf-Starter

Required

Bachelor's degree in business administration and Operations, Project Management or related field

Minimum of three years of experience in project coordination, development planning, operations and analytics or hospitality project management—or an equivalent combination of education and relevant experience

Demonstrated ability to manage multiple deadlines, synthesize complex data, and present concise executive-level summaries

Ability to read and understand design programs and architectural plans, including knowledge pertaining to the design and construction of luxury hotels

The position requires a motivated self-starter with a high level of personal integrity and business ethics

Excellent organizational skills, with the ability to take large volumes of complex information and present it in a clear and concise manner appropriate for decision-making

Excellent listening, oral and written communication skills

Disciplined adherence to schedules and consistent performance on deliverables

Consistent attention to detail

Proficient in Microsoft Office applications, Bluebeam and Adobe