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The University of Texas at Austin · 1 week ago

Executive Assistant and Operations Manager

Austin, TX

Full-time

Onsite

Senior Level

5+ years exp

The University of Texas at Austin is a prestigious institution known for its commitment to excellence and innovation. They are seeking an Executive Assistant and Operations Manager to provide high-level administrative support to senior executives, ensuring the efficient operation of a fast-paced leadership office. The ideal candidate will manage calendars, assist with donor portfolio management, and implement systems to improve organizational efficiency.

Corporate TrainingEducationHigher EducationUniversities

No H1B

Responsibilities

Act as a strategic partner to AVP's, anticipating needs, managing priorities and supporting decision-making

Manage calendars, including scheduling meetings, appointments, and travel arrangements

Draft executive-level materials and communications with minimal direction

Exercise a high level of discretion and sound judgment with confidential and sensitive information

Provides back-up administrative support for the VP Office

Assists with donor portfolio management, including tracking next steps for gift conversations, developing high-quality donor-facing materials, and supporting stewardship strategies

Assists with vendor, contract, and MOU management

Liaises with internal/external stakeholders on behalf of AVPs

Assists with tracking progress on strategic initiatives and budget oversight

Develop and implement systems that improve workflow, communication and organizational efficiency

Lead preparation and follow-up for high-stakes meetings, including donor engagements or strategy sessions

Assists in external relations and other activities as assigned, including logistics for donor meetings, and VIP visits and providing support for devlopment activities

Coordinates cross-team communication and ensures deadlines are communicated

Perform other duties as assigned

Qualification

Executive supportCRM systemsProject management toolsBudget managementContent management systemsTech-savvyCommunication skillsCreative problem-solverProactive self-starter

Required

Bachelor's degree or equivalent work experience

5-7+ years of related experience, preferably with 5+ years, supporting C+ Suite or similar executives

Demonstrated ability to operate with a high degree of autonomy, discretion, professionalism and strategic judgment

Experience with CRM systems (e.g., Salesforce, Raiser's Edge)

Advanced computer skills and strong content management systems (e.g., Box, Sharepoint)

Proficiency with project management tools (Smartsheet, Planner, Trello, etc.) and ability to quickly build proficiency with new tools

Demonstrated success in planning, organizing, and completing projects

Strong communication skills, both written and verbal, with a high-level of attention to detail

Preferred

Experience with fundraising or supporting fundraisers

Experience with budget management

Benefits

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.