Admin Assistant, Meetings & Travel jobs in United States
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Horizontal Talent · 16 hours ago

Admin Assistant, Meetings & Travel

positionBolingbrook, IL
timeContract
remoteHybrid
seniorityEntry Level
money$20.45/hr - $20.45/hr
date2+ years exp

Horizontal Talent is seeking an Admin Assistant who will play a pivotal role in ensuring smooth operations through effective travel, meetings, and project coordination. The position involves managing calendars, organizing travel, and supporting cross-functional projects while maintaining effective communication across teams.

Business DevelopmentConsultingStaffing Agency

Responsibilities

Efficiently manage executive and team calendars, coordinate meetings, and organize travel arrangements for both domestic and international trips
Support cross-functional projects by maintaining project plans, timelines, and deliverables using project management tools
Prepare and format professional documents, meeting summaries, and reports, ensuring clarity and visual presentation
Act as a liaison across teams to facilitate effective communication and collaboration
Monitor project milestones and dependencies, escalating risks or delays as necessary

Qualification

Microsoft Office SuiteProject managementProject management toolsWritten communicationBilingual proficiencyCalendar managementOrganizational skills

Required

Minimum of 2 years of experience in project management or coordination, with a proven ability to manage timelines and deliverables
Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Experience with project management tools such as SharePoint, Monday.com, or Smartsheet
Excellent written and verbal communication skills, with strong editing and document formatting abilities
Highly organized, adaptable, and detail-oriented, with the ability to prioritize tasks in a fast-paced environment

Preferred

Bi-lingual proficiency in additional languages based on business needs
Experience supporting multiple leaders with calendar management and scheduling
Positive attitude and a commitment to fostering a collaborative work culture

Benefits

Medical
Dental
Vision
Retirement

Company

Horizontal Talent

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Horizontal Talent provides staffing services for IT, digital marketing, and strategic markets.
dateFounded in 2003
location
Saint Louis Park, Minnesota, USA
people-size201-500 employees
web-link
http://www.horizontaltalent.com

Funding

Current Stage
Growth Stage

Leadership Team

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Jeremy Langevin
Co-Founder and CEO
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Company data provided by crunchbase