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George Mason University · 5 days ago

Assistant AD, Business and Financial Reporting

Fairfax, VA

Full-time

Onsite

Senior Level

5+ years exp

George Mason University is a diverse institution committed to student success and community engagement. They are seeking an Assistant AD, Business and Financial Reporting to manage the Athletic Department's financial operations, including reporting, budgeting, and procurement functions.

Education

Culture & Values

No H1B

Responsibilities

Works in conjunction with the Deputy AD, Finance & Business Strategy to complete mandated and ad hoc Athletic Department financial reports. Examples of required reports include the Federal EADA Report, NCAA/AUP Report, NCAA Report on Uses, and Private Business Use Questionnaire; and

Prepares a variety of other reports and analyses that may be requested by management in accordance with established standards and in a manner that addresses the needs/requirements of the end-user(s)

Oversees monthly reconciliation reporting (organizational and bank) and internal control testing

Performs systematic reviews of Banner financial activity to verify that all charges and credits are accurate and appropriate, usually comparing to source documentation to confirm the accuracy of postings and identify expected transactions that have not yet occurred; and

Supports ARMICS process, including transaction assessment and testing on an ongoing basis. ARMICS mandates the use of internal control standards and best practices that directly support the Commonwealth's vision and long-term objectives

Works with each sport and support unit to review needs and assess priorities based on available funding

Throughout the year, tracks the Athletic Department’s budget performance by regularly monitoring the existing budget dashboard, preparing monthly budget vs. actual status updates, and formulating year-end projections that can be utilized for decision-making and planning purposes. The budget process involves an extensive review of the previous year’s financial results as well as consideration of university/department-wide goals; and

Throughout the year, monitors how actual revenues and expenses compare with what was budgeted. If actual revenues or expenses deviate from budgeted amounts, the Assistant AD investigates the variances and works with the Deputy AD to determine appropriate follow-up action

Reviews/approves select expenditure documents (i.e., expense reports, JVs, eVA orders, transfers, and wires etc.) and maintains/supports an environment that emphasizes and prioritizes adherence to a strong internal control framework

Prepares, coordinates, processes, and files internal and external business office related forms and correspondence with key vendors; and

Supports P-Card reconciliations utilizing the Mason Finance Gateway system as a cardholder for purchasing card and foundation card

Works with the Deputy AD on special projects and other initiatives that impact Business Office and department operations

Qualification

Financial managementBudgetingMicrosoft ExcelNCAA rules knowledgeProject management toolsData visualization toolsAnalytical skillsIndependent judgmentDiverse background interactionCPA certificationInterpersonal skillsCommunication skills

Required

Master's degree in related field. Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement

Related experience (generally 5+ years) in accounting, business, and/or intercollegiate athletics

High level proficiency in Microsoft Excel required

Familiarity with project management tools and data visualization tools

Working knowledge of NCAA rules

Demonstrated skills in financial management, planning and reporting, and department budgeting

Highly proficiency and skills with current office software such as Microsoft Excel and other Microsoft Office programs

Exceptional interpersonal skills with the ability to interact and communicate professionally and effectively at all levels within the organization, including executive level management and senior leadership, and individuals of diverse backgrounds

Ability to collect, analyze, and interpret financial data; drawing conclusions and making budget recommendations

Ability to monitor annual budget, analyze past trends, and project future needs to forecast and manage the athletics budget

Ability to exercise independent judgment and discretion and interact effectively with multiple constituencies, both internal and external, to execute job responsibilities