Wiggin and Dana LLP · 21 hours ago
Accounts Payable Specialist
New Haven County, CT
Full-time
Hybrid
Mid Level
3+ years expWiggin and Dana LLP is seeking an Accounts Payable Specialist to support their finance department with advanced administrative support duties. The role involves executing full-cycle accounts payable processes, maintaining vendor records, and assisting with audits and month-end close procedures.
Consulting
Hiring Manager
Jasmine Davila
Responsibilities
Execute full-cycle A/P – organize, code, reconcile vendor invoices, and research and correct discrepancies, record, scan and file electronic invoices and other documents
Process weekly checks, wires, credit card, and ACH payments
Assist in maintaining the company Credit Card Program including auditing expenses and performing weekly, and monthly reconciliations
Maintain vendor 1099s as required by IRS guidelines and assist the Accounts Payable Supervisor and Accounting Manager in preparing year end reports
Maintain W-9 forms and request new forms as needed
Create and maintain the process to capture unpaid sales tax to accurately pay and file quarterly State Sales & Use Tax
Handle attorney, support staff, and vendor inquiries regarding payments and other matters
Identify and troubleshoot discrepancies between accounting records, researching and resolving errors by communicating with internal department personnel
Assist with internal and external audits as needed
Keep information confidential
Generate reports, store completed work in designated locations and perform backup operations
Support the month-end close process by performing various month end procedures
Multitask Accounts Payable duties to accomplish goals within strict deadlines
Complete special projects on an as-needed basis
Qualification
Required
Associate's degree in accounting preferred but not required
At least 3 years' experience in full cycle accounts payable
A solid understanding of basic accounting principles and their application in daily work tasks
Excellent communication, interpersonal, and customer service skills
Analytical, numerically astute with strong demonstrated problem-solving abilities
Ability to work well under pressure and handle emergency situations
Ability to meet strict deadlines and attend to multiple tasks at one time
Keen attention to detail and accuracy
Strong computer skills, including knowledge of accounting software programs
Proficiency with Microsoft Office with emphasis on Excel skills required
Strong organizational skills and attention to detail
Ability to prioritize, multitask and organize workflow as well as a willingness to take the initiative to use these abilities to work collaboratively in meeting deadlines with a sense of urgency
Excellent written and verbal communication skills
Maturity, professionalism, and high level of discretion are required
Ability to work on-site 4 days a week, working a full day
Ability to sit for extended periods of time
Ability to keyboard for extended periods of time
Ability to travel to event locations and other offices
Available to work overtime during busy times
Ability to deal with stress due to workload pressures
Preferred
Law firm, or other professional service organization experience is preferred, but not required
Experience using Aderant & Chrome River would be helpful but not required
Company
Wiggin and Dana LLP
Wiggin and Dana is a law firm providing legal services in Connecticut, New York, Philadelphia, and Washington, DC.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Len Gray
Partner and Co-Chair of the Emerging Companies and Venture Capital Practice Group
Recent News
globallegalchronicle.com
2025-05-19
Hartford Business Journal
2024-02-17
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