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Boston Dynamics · 6 days ago

Senior Marketing Event Coordinator

Waltham Office (POST)

Full-time

Hybrid

Mid, Senior Level

$79K/yr - $109K/yr

2+ years exp

Boston Dynamics is a leader in robotics technology, and they are seeking a Senior Marketing Event Coordinator to ensure the seamless execution of trade shows and corporate activations. The role involves managing logistics, vendor relations, and inventory of marketing assets while leading event staff on-site.

Artificial Intelligence (AI)RoboticsSoftware

Growth Opportunities

No H1B

Responsibilities

Coordinate with event staff to confirm their availability and travel dates

Manage and upload the hotel rosters with the hotels

Assist with reservation changes up to two weeks before the event (after which it becomes the responsibility of the individual event staff)

Assist with logistical aspects of events, including scheduling freight and completing material handling agreements

Work with the event timelines and ensure all deadlines are met

Coordinate transportation, catering, signage, audiovisual needs, and other essential event details

Assist in the creation of team briefing decks using existing templates

Lead event staff on-site, ensuring smooth execution of all event tasks

Serve as a point of contact for event staff and troubleshoot any issues that arise

Coordinate design & execution of tradeshow booths with our outside design agency

Ensure all vendor deliverables are on time, on budget, and meet quality standards

Manage our fleet of Marketing robots, ensuring that all robots complete a full checkout process before being shipped to an event

Manage our other event related assets such as tools, screens, computers, and other AV equipment

Coordinate the transportation and setup of materials before and after events

Collect feedback from team members to assess event performance

Provide post-event reports, including event successes, challenges, and areas for improvement

Qualification

Event logistics managementVendor negotiationHotel room block managementBudget managementTrade show logisticsTeam leadershipFeedback collectionCommunication skills

Required

Minimum two years of experience in a similar role

Must be able to move, lift, or transport marketing assets weighing up to 50 lbs during event setup and breakdown, with or without reasonable accommodation

Ability to work in our Waltham office at least three days per week (when not traveling)

Willingness to travel between 30-50% of the time