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Peak Performers · 5 days ago

Administrative Finance Coordinator

New York, NY

Contract

Onsite

New Grad, Entry Level

$35/hr - $35/hr

Peak Performers is dedicated to supporting people with developmental disabilities in achieving personal growth and meaningful relationships. They are seeking an Administrative Finance Coordinator to provide financial, administrative, and operational support within a high-volume state business office, ensuring accurate documentation and communication with various departments.

Employment

Growth Opportunities

No H1B

Responsibilities

Use Microsoft Excel and Word proficiently, including spreadsheet-heavy tasks and basic functions

Work within the online state financial system to reconcile a high volume of credit card transactions

Assign charges to the correct budget centers

Track, organize, and maintain incoming scanned or emailed receipts through digital file management

Communicate with about 30 group homes, 3 Day Habilitation Centers, Facility Maintenance, and other program areas to obtain missing documentation

Audit all financial documentation to ensure charges are appropriate and identify any potential fraud

Learn and navigate the BSC Accounts Payable system

Assist with mailroom duties, including operating a mail stamp machine and preparing mail forms

Provide occasional mail transport between Manhattan and the Bronx via public transportation (rare occurrence; bags typically under 10 lbs.)

Provide occasional support with counting, loading, and delivering PPE supplies from Queens to the Bronx (candidate will not drive; support tasks only; may involve lifting up to 50 lbs.)

Qualification

Microsoft ExcelMicrosoft WordFinancial reconciliationDigital file managementAttention to detailCommunication skillsWork in fast-paced environment

Required

Proficiency in Excel and Word, including the ability to work with spreadsheets, use basic formulas, and understand core Excel functions

Strong attention to detail, especially when working with numbers and performing reconciliation tasks, with the ability to quickly identify discrepancies and ensure documentation matches coded transactions

Strong communication skills, including the ability to speak with numerous credit card holders to request missing information and clearly explain documentation needs

Ability to hit the ground running in a fast-paced, high-volume environment

Comfortable interacting with multiple business offices and conveying required information professionally and accurately

Physical requirements include rarely carrying mail between boroughs (10 lbs. or less) and occasionally assisting with PPE supplies (up to 50 lbs.)