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Houston Methodist · 1 day ago

Quality Control Indexing Analyst

Houston, TX

Full-time

Onsite

Entry Level

1+ years exp

Houston Methodist is a leading healthcare institution, and they are seeking a Quality Control Indexing Analyst to ensure efficient document capture processes. The role involves indexing medical record documents to the appropriate patient records and maintaining quality standards in document management.

Health CareMedical

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Promotes a positive work environment and contributes to a dynamic team focused work unit that actively helps one another to achieve optimal departmental and organizational results

Interacts with others in a supportive and respectful manner; communicates effectively with members of the team as well as internal and external customers

Takes initiative to help other team members when assigned duties are complete

Performs one or both of the following functions as needed to ensure document capture processes occur efficiently:

Prepping Functions - Processes documents for scanning and indexing by determining which documents need to be scanned as part of the patient’s medical record, preparing the documents (e.g., removing staples, paper clips, etc.; applying correct labels), and sorting each document according to the correct patient encounter

Scanning Functions - Processes documents for indexing by performing daily maintenance on the scanner to ensure optimal image results, performing a check of the documents to ensure they are ready for scanning (e.g., ensuring all staples and paper clips have been removed; applying correct labels), creating an appropriate batch for scanning, and scanning each batch ensuring that documents are scanned correctly and moved to the correct status

Indexes all medical record documents to the appropriate patient medical record and visit, ensuring that each document is correctly assigned the appropriate document name and 100% of the medical record pages are processed/captured. Locating and entering missing data

Utilizes resources such as Master Document Listing when necessary to ensure accuracy of document type

Processes exception workbaskets, identifies poor image capture, clarifies unknown documents are identified and makes corrections when appropriate

Provides updated forms to an administrative user for update

Ensures all images are labeled with appropriate patient information

Validates images are correctly matched on the paper document and document imaging system

Adheres to department standards for productivity including workbasket expectations, timeliness, and quality

Follows department policies, procedures, and processes for prepping, scanning, indexing, and quality checking as appropriate to the role

Organizes time effectively, minimizing incidental overtime, and sets priorities

Practices adaptability and flexibility in the face of changing demands

Takes initiative to contribute ideas and suggestions to improve work processes

Qualification

Health information managementDocument managementElectronic health recordsKeyboarding proficiencyAttention to detailCustomer service focusEffective communicationAdaptability

Required

Associate's degree in health information management or related field required or additional two years of experience (in addition to the minimum experience requirements listed below) required in lieu of degree

One year of general clerical experience, medical record experience, and/or other related experience

Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

Demonstrates attention to detail and ability to distinguish between the various documents, those documents that do not require scanning or inclusion into the record, and those that should be classified as outside facility documents

Ability to quickly learn new and updated computer applications and to rapidly navigate between applications

Keyboarding proficiency

Working knowledge of all the components of a medical record

Maintains working knowledge of over 150 document types and ability to distinguish which documents should be indexed to a particular document type

Working knowledge of electronic health records, document capture processes and auditing of proper placement of documents

Preferred

Experience working with document management strongly preferred

Company

Houston Methodist

Glassdoor4.3

Houston Methodist is one of the nation’s leading health systems and academic medical centers.

Founded in 1919

Houston, Texas, USA

10001+ employees

http://www.houstonmethodist.org/

H1B Sponsorship

Houston Methodist has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (15)

2024 (11)

2023 (14)

2022 (12)

2021 (10)

2020 (10)