Jewish Board of Family and Children's Services · 1 day ago
Program Assistant
New York, NY
Full-time
Onsite
New Grad, Entry LevelJewish Board of Family and Children's Services is seeking a Program Assistant to support the organization in managing, preserving, and retrieving physical and digital records. The role involves organizing and filing documents, ensuring compliance with archiving policies, and providing retrieval support to staff and departments.
AssociationHealth CareMental Health
Responsibilities
Organize, classify, and file physical and digital records according to established systems
Prepare documents for archiving, including labeling, indexing, and scanning
Maintain accurate inventories and databases of archived materials
Scan and digitize documents using appropriate equipment and software
Upload and categorize digital files in electronic document management systems (EDMS)
Assist with data migration, backup, and digital preservation tasks
Respond to file retrieval requests from staff and departments in a timely manner
Track file movement to ensure proper chain-of-custody and record control
Refile documents after use, ensuring they are correctly stored
Ensure records management complies with organizational policies and legal regulations
Conduct regular audits to verify accuracy and completeness of archives
Identify and report damaged or deteriorating materials for preservation
Assist with organizing archive rooms, storage areas, and digital repositories
Update logs, spreadsheets, and databases as needed
Provide administrative support to the Records or Archiving Manager
Qualification
Required
High School Diploma or GED Equivalent required
Strong organizational and time-management skills
High attention to detail and accuracy
Familiarity with filing systems and archiving principles
Basic knowledge of digital scanning and document-management software
Ability to handle confidential information responsibly
Proficiency in MS Office or similar applications
Good communication and teamwork skills
Experience in records management, library science, or administrative support
Knowledge of data protection regulations and retention policies
Experience with electronic document management systems (EDMS)
Familiarity with Microsoft Office suite of products (Excel, Word, PowerPoint, etc.)
Ability and willingness to learn new systems and application software
Ability to read paper and electronic documents
Ability to perform data entry into various computer programs as needed
May involve lifting boxes of documents (typically 10–25 lbs / 5–12 kg)
Work may be split between office, archive room, and storage environments
Preferred
Experience in records management, library science, or administrative support (preferred but not required)
Company
Jewish Board of Family and Children's Services
The Jewish Board of Family and Children’s Services is one of the United States' largest nonprofit mental health and social service agencies.
Founded in 1874
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jeffrey Brenner
CEO
Juan Canales
Deputy Chief Quality Officer
Recent News
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