Illinois Bone & Joint Institute · 2 weeks ago
Administrative Assistant I
Glenview, IL
Full-time
Onsite
New Grad, Entry Level
$18/hr - $25/hrIllinois Bone & Joint Institute is seeking an Administrative Assistant I to support physician liaison activities. The role involves responding to phone calls, scheduling appointments, and managing clerical functions to ensure efficient operations within the clinic.
Health CareMedicalTherapeutics
Responsibilities
Responds to incoming phone calls and determines the best method for resolution of caller’s needs through the identification of the most appropriate respondent (i.e. physician, physician assistant, clinical/nursing staff, etc). Channels requests appropriately in an effort to ensure resolution
Secures charts related to diagnostic tests, physical/occupational therapy reports, etc. and discusses issues with physicians. Relates physician information back to patient/requestor. Completes chart notes, as appropriate
Registers and assists in scheduling of appointments for new/established patients
Arranges for legal depositions, ensuring that all patient records are available prior to the deposition
Responsible for chart preparation prior to clinic hours; ensures that the chart is in order and complete with all documentation needed by the physician. If test results, dictation or other documentation is needed, this role will call to obtain it before clinic hours
Sends prescriptions for therapies, return to work notes, gym notes etc., as requested
Composes and types non-patient visit letters/correspondence for the physician
Opens and distributes physician/department mail
Provides workers’ compensation carriers with updated status on patients
Completes, handicap parking permits, jury duty requests, school/physical education excuse notes, disability forms, etc
Prepares physicians on call schedules and coordinates physician schedule changes
As necessary, secures appropriate releases and copies, medical information for patient pick-up. Works closely with copy service and monitors reports to ensure timely mailing of all requests for records
Maintains an orderly file on physician credentials and CME credits
Works on special projects
Secures insurance pre-certifications as requested (i.e. MRI’s PT, Synvisc, injections, surgery etc.)
Handles payments received for depositions, record subpoenas, etc., by completion of appropriate forms for the Revenue Cycle department and notation of receipt of payments in the chart
Qualification
Required
High school diploma or equivalent is required
Able to type 40 wpm with good spelling ability
Computer literate and knowledgeable in business software/equipment
Knowledgeable in basic medical terminology
Able to communicate (verbal and written) in the English language
Excellent phone and people skills
Capable of keeping up in a 'fast-paced' work environment
Extended periods of sitting in the same position may be required
Ability to hear telephonic communication and speak the English language is required
Position requires repetitive hand movement as necessary for computer data entry work
Benefits
Medical
Dental
Vision
Life and AD&D insurance
Long and short term disability
401k program with company match and profit sharing
Wellness program
Health savings accounts
Flexible savings accounts
ID protection plan
Accident
Critical illness and hospital benefits
Paid holidays
Paid time off
Company
Illinois Bone & Joint Institute
Illinois Bone & Joint Institute is a health unit center that provides orthopedic solutions related to joints and chronic diseases.
Founded in 1991
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Matt Fletcher
Chief Technology Officer
Michelle Cooper-Flaherty
Chief Operating Officer
Recent News
2024-10-25
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