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Operation Smile · 1 day ago

Patient Data & Logistics Coordinator

Virginia Beach, VA

Full-time

Hybrid

Entry, Mid Level

$42K/yr - $52K/yr

2+ years exp

Operation Smile is a global organization dedicated to providing essential medical care to children. The Patient Data & Logistics Coordinator will manage logistical operations and planning for global health initiatives, ensuring seamless coordination of patient data, medical equipment, and team travel.

Health CareMedicalNon Profit

Responsibilities

Arrange travel for international medical teams, including flights, ground transportation, and accommodations across multiple countries

Coordinate with local teams to ensure smooth patient transport and facility readiness

Oversee the procurement, storage, and transportation of medical supplies and equipment, ensuring timely delivery to surgical sites

Manage the cleaning, storage, and maintenance of medical equipment between missions

Ensure the collection, validation, and secure storage of patient data (scanned charts, photographs) from lower- and middle-income countries

Liaise with on-site teams to retrieve and upload patient data to central databases like SharePoint or MS Dataverse

Assist with data entry and validation processes using software like Remark and REDCap

Organize training sessions for team members and volunteers, both remotely and in-person, to ensure familiarity with data collection protocols and equipment usage

Maintain regular communication with supervisors, team members, and external vendors to ensure smooth project execution

Provide weekly task updates through project management tools like Monday.com and ensure timely reporting to supervisors

Track and report the progress of logistical and operational tasks using RACI boards and other systems

Generate end-of-mission reports detailing logistical outcomes, equipment usage, and patient data collection quality

Qualification

Logistics coordinationData managementGlobal health experienceHealthcare operationsEvent planningExcel proficiencyREDCap proficiencyRemark proficiencySpanish languageCommunication skillsOrganizational skills