Apply on Employer Site

Penn Medicine, University of Pennsylvania Health System · 1 week ago

Volunteer Services Coordinator - Full Time

Plainsboro, NJ

Full-time

Onsite

Mid Level

$56K/yr - $89K/yr

Penn Medicine is dedicated to providing high-quality patient care, conducting innovative research, and educating future leaders in medicine. The Volunteer Services Coordinator is responsible for managing the operations of the Volunteer Services Department, overseeing volunteer recruitment, and ensuring effective engagement and impact reporting for volunteers.

BiotechnologyEducationHealth CareMedicalTraining

Responsibilities

Comprehensive management of operational activities (staffing, interviews, workflow, on-boarding), including supervision of all Volunteer Services Department volunteers

Maintains structure and systems in the Volunteer Services Department; and assists in the development of policies and procedures for departments

Assists with developing volunteer competencies, which adhere to accreditation standards and government regulations

Ensures that there is adequate phone coverage in the department and that all inquiries are handled in a timely manner

Organizes appointments, meeting arrangements and preparing agendas and reports for all meetings

Responsible for ordering and maintaining volunteer uniforms and inventory

Maintains office environment to be both efficient and attractive

Responsible for bulletin boards, committee correspondence and inter-office communication

Manages and delegates volunteer engagement activities, which include but are not limited to, sending birthday cards, sympathy, planning National Volunteer Week activities and the annual Volunteer Luncheon

Tracks all Competency, Training Checklists, Annual Reviews evaluations for all Volunteers through the Volgistics system

Responsible for activation of all new Volunteers, ensuring that all requirements have been met

Informs Director of Volunteers when items are needed for new Volunteers and when Volunteers must be inactivated

Manages relationships with service learning and life skills programs for effective engagement and impact

Maintains collaborative and cooperative relationships with local high schools, colleges and community programs that offer service learning and/or life skills programs

Maintains records for student programs to justify further programs and/or need for future programs

Represents PMPH at community engagements and events

Arranges hospital staff/physicians to provide education programs to student volunteers

Responsible for recognition and appreciation program for those involved

Maintains relationships with health system departments that engage service learning and/or life skills program students

Manages relationships and activities for effective recruitment/engagement of prospective volunteers in the community

Conducts regular recruitment assessments based on health system needs

Conducts presentations about the PMPH volunteer program and volunteer needs

Maintains collaborative and cooperative relationships with leaders of civic and community organizations

Manages volunteers who conduct recruitment presentations in the community

Develops and executes plans to recruit volunteers for skills-based assignments (massage, health administration, Reiki, etc.)

Oversees volunteer impact reporting and all information systems

Manages and maintains volunteer resources information system (Volgistics)

Responsible for Volunteer Services website maintenance

Assists departments in obtaining network and PennChart access for appropriate Volunteers

Qualification

Volunteer managementRecruitment strategiesImpact reportingVolunteer resources systemLeadershipCommunicationOrganizational skillsCollaboration

Required

Bachelor of Arts or Science (Required)

Benefits

One of the finest prepaid tuition assistance programs in the region

Company

Penn Medicine, University of Pennsylvania Health System

Glassdoor3.9

Penn Medicine is a world leader in academic medicine, setting the standard for cutting-edge research, compassionate patient care, and the education of future health care professionals.

Founded in 1765