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Charlotte-Mecklenburg Schools · 1 week ago

Administrative Assistant I/ Exchange/ EOY (25-26 SY)

Charlotte, NC

Full-time

Onsite

New Grad, Entry Level

Charlotte-Mecklenburg Schools is seeking an Administrative Assistant I to provide clerical support under close supervision. The role involves performing a variety of administrative tasks to assist the assigned administrator and ensure smooth office operations.

EdTechEducationSecondary Education

Responsibilities

Adhere to all state, federal, and local laws, policies, and procedures

Serve as an assistant to assigned administrator or department/school

Coordinate special programs/projects in support of department/school activities

Maintain calendars and schedule meetings between internal and external stakeholders

Prepare agendas, reports, correspondence, and memorandums

Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism

Support stakeholders in person, via phone, and email

Open, sort, and distribute incoming mail

Assist in monitoring expenditures; prepare documentation as requested

Maintain inventory of office supplies, technology and furniture

Maintain and update records, files, and forms in all formats

Complete local, state, or federal surveys and report accurately and promptly

Participate in professional development workshops

Create an inclusive environment with positive communication/public relations

Perform related work as assigned or required

Qualification

Public school knowledgeRecords preparationAccounts payable knowledgeRoutine accounting principlesBudget monitoringEffective communicationProblem-solvingConfidentialityInitiativeTeamwork

Required

High School diploma or equivalent required

Possess and maintain a valid Driver's License or ability to provide own transportation

Work requires the occasional exertion of up to ten pounds of force

Work regularly requires the exchange of accurate and detailed information through oral and written communication

Constantly operates a computer and other office business equipment

Ability to remain in stationary position for required meetings/work

Ability to move to other work locations

Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities

Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications

Work requires preparing and analyzing written or computer data, operating standard office equipment, and use of advanced technology

Work occasionally requires exposure to outdoor weather conditions

Work is generally in a moderately noisy location (e.g., business office, light traffic)

Requires the ability to deal with people beyond giving and receiving instructions

Must be adaptable to performing under mild to high levels of stress

Knowledge of principles and practices of public schools

Knowledge of required records preparation and maintenance

Knowledge of county and school board policies, procedures, and standards regarding school systems

Knowledge of accounts payable policies, practices and procedures

Knowledge of routine accounting principles

Ability to maintain professional and emotional control under stress

Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor

Ability to learn and use specialized tools, equipment or software related to business needs

Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations

Ability to communicate effectively

Ability to monitor a budget

Ability to reason, make judgments, and maintain effective working relationships

Ability to employ positive communication skills in all settings/mediums

Ability to problem-solve utilizing sound judgment

Ability to maintain confidentiality regarding school system business

Ability to take initiative, work independently, and exercise sound judgement

Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment

Preferred

Clerical or administrative office support experience preferred

Equivalent combination of education and experience

Company

Charlotte-Mecklenburg Schools

Glassdoor3.1

The mission of Charlotte-Mecklenburg Schools is to create an innovative, inclusive, student-centered environment that supports the development of independent learners.

Founded in 1882