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Chugach Government Solutions, LLC · 1 week ago

OA/CTS ADMINISTRATIVE ASSISTANT

Matanuska-Susitna Borough County, AK

Full-time

Onsite

Mid Level

$22.74/hr - $22.74/hr

4+ years exp

Chugach Government Solutions (CGS) is a government contractor with over 25 years of experience supporting critical missions. The OA/CTS Administrative Assistant provides administrative and clerical support for Outreach and Admissions and Career Transition Services, ensuring quality control and maintenance of government property and reporting systems.

EducationGovernmentInformation TechnologyReal Estate

Growth Opportunities

Responsibilities

Provides overall administrative and clerical support to the OA and CT Services project staff

Greets and assists visitors

Answers and directs incoming calls

Develops and maintains data base to capture daily, weekly, monthly, quarterly, and annual reports on files submitted to center, arrivals, students pending assignment, no-shows, placements, not placed, and barriers for the Outreach and Admissions / Career Transition Services (OA/CTS) Manager

Assists OA/CTS Manager with generating reports to monitor arrivals, 45- and 90-day retention reports monthly, OAOMS 20/Center and POMS 20 reports to verify and ensure all statistical outcomes are recorded in the Job Corps Data Systems

Provides Quality Assurance of Job Corps applicant files before approving and sending to receiving centers and Quality Assurance of CTS before approving in the CTS JCDC program

Maintains a data base of all Quality Control systems and procedures required for generating reports

Develops and maintains tracking methods to monitor and ensure that the contract meets arrival goals and applicants are served as prescribed in the Policy and Requirements Handbook (PRH)/ National Enrollee Assignment Plan (NEAP) contract requirements; and regular calls are being made for transition purposes

Assists OA/CTS Manager by generating reports to monitor effective OA contract performance outcomes

Provides oversight, tracking and reporting of all government property in compliance with the Job Corps PRH

Assists the OA/CTS Manager in the development and execution of the OA/CTS staff training to support PRH changes, updates, and compliance

Establishes and maintains a reliable reporting system for monitoring the effectiveness of all Outreach and Job Development efforts and activities. Collects from each Job Corps Center projected arrival needs and communicates and coordinates arrival lists with Admissions Counselors

Provides data collection and coordination of reports and report requirements to/from Regional and Corporate Offices and the Job Corps Data Center

Performs all the duties and responsibilities of an AC or CTS where there are vacancies or when necessary

Maintain accountability of students and property; adhere to safety practices

Cultivate and maintain a climate on Center, which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn

Promote student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring skill acquisition and intervening when inappropriate behavior is observed

Work in a constant state of alertness and in a safe manner

Perform all other duties as requested

Qualification

Administrative supportQuality controlMicrosoft Office proficiencyData managementReport generationCustomer serviceCommunication skillsTeamwork

Required

Associate's Degree in Business or related field

Four (4) years previous administrative and/or quality control

An equivalent combination of education and experience to successfully perform the essential duties and functions of the job may be substituted for Associate's Degree

Proficient in the use of Microsoft Word, Excel, Publisher, and Outlook at an intermediate level

Successfully pass background check and drug test required on the contract

Current, valid driver's license and an acceptable driving record