PAR Western Line Contractors, LLC · 2 weeks ago
Proposal Administrator
Vacaville, CA
Full-time
Onsite
Mid Level
$100K/yr - $115K/yrPAR Western Line Contractors, LLC, a subsidiary of Quanta Services, Inc., is seeking a Proposal Administrator to manage proposal activities and ensure compliance with submission requirements. The role involves developing proposal strategies, coordinating production activities, and maintaining marketing materials, while collaborating closely with the estimating team.
ConstructionElectrical DistributionInfrastructureOil and GasTelecommunications
Responsibilities
Review primarily Federal project opportunities daily to identify notifications on potential projects from the list of sites (SAM, B2G, Gov Tribe, DOE, and others). Communicate to the estimating team the possible projects of interest that match the niche markets
Contributes to the development and review of proposal strategies and themes. Assist with communications, summarizing the bids, sharing requests for proposals (RFPs), amendments, Q&A coordination with the owner, and other updates to the estimating team
Carries out writing/editing/rewriting efforts for proposals, as needed, and ensures that proposals maintain high standards of excellence in appearance, responsiveness, and quality of writing. Review the proposal sections to ensure that the requirements are adequately met
Carries out and/or coordinates proposal final production activities for submission, whether hard copy or electronic, through various owner program platforms, including active status on PIEE and various other owner-required forecast tracking and submitting software
Write and continually update all collateral marketing materials, including project data sheets, project photos, and resumes
Update potential project forecast information from various military agencies and industry sources. Conducts annual research and summarization of future project opportunities for the Department of Defense (DoD), and other agencies/organizations when identified, primarily from the published Fiscal Year MILCON budget to identify projects in three key niche markets of Fuel, Marine, and Utilities, or unique (other) contracts
Provides writing and editing support to various company-written materials on an as-needed basis, as time permits. Updates and maintains presentation materials for outreach events. Creates and provides creative assistance on PowerPoint presentations for the firm as needed. Gathers articles from departments and supports the review of the company's quarterly newsletter, when needed. Contributes to award submission materials and monitors award submission requirements and deadlines, and ensures that all award submission requirements are met
Reviews and provides updated material for the company website, for newly awarded projects and current progress photos, and new/updated project descriptions on a semi-regular basis
Collaborates with the VP and Chief Estimator on the communication with the owner on potential opportunities and submitting technical clarifications. Responsible for the exchange of obtaining bid documents and sharing the files, including any updated data through addenda, with the estimating team and via BOX access to external partners
Qualification
Required
Bachelor's level degree in Marketing, Engineering (or Construction), Business Management, English, Communications, or equivalent combinations of training and experience required
Previous experience as a Marketing/Proposal Coordinator is required
Excellent problem-solving skills and ability to balance execution of strategic vision with a willingness to dive into details
An open and collaborative style that blends in with our spirit of teamwork and partnership
Sound analytical ability, good judgment, and strong operational focus
Ability to work/function independently as needed
Proven ability to handle multiple projects and meet multiple deadlines, including the ability to manage priorities and workflow, as well as plan, organize, and implement programs and procedures
Excellent oral and written communication, facilitation, and presentation skills
Computer experience, including advanced knowledge of Microsoft Office
Preferred
Technical writing experience is a plus
Knowledge of and experience with layout programs such as Adobe InDesign and Photoshop is a big plus
Benefits
Medical
Dental
Vision
401K
Company
PAR Western Line Contractors, LLC
Our core values are infused throughout everything we do.
Founded in 2021
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kody Kilshaw
President
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