Glocap Business Professionals, Administrative, Operations · 1 week ago
Executive Assistant
New York, NY
Full-time
Hybrid
Mid, Senior Level
$110K/yr - $120K/yr
5+ years expGlocap Business Professionals is a New York advisory firm seeking an Executive Assistant to support their client-delivery team and clients. This role involves managing complex scheduling, supporting project management, and fostering collaboration within the firm to ensure exceptional client service and operational efficiency.
Staffing & Recruiting
Responsibilities
Own complex scheduling across multiple calendars and time zones anticipating conflicts and proactively resolving them
Ensure internal and external stakeholders are fully prepared for meetings through agenda planning, background research, and briefing materials
Drive efficiency by strategically prioritizing competing demands and aligning calendars to achieve short-and long-term objectives
Partner with client-delivery team to manage and track priorities, projects, and action items to completion
Support data capture and management in Salesforce, ensuring records, contact lists, and tasks remain current and accurate
Ability to visualize entire projects from start to finish, rather than focusing on individual tasks, ensuring that all components of a project are aligned and contribute to the overall goals
Plan and manage travel arrangements and itineraries with precision, adapting quickly to real-time changes
Prepare and submit timely, accurate expense reports in alignment with firm policies
Build effective relationships throughout the firm and externally; foster a collaborative and supportive culture
Serve as backup support for other EAs, ensuring uninterrupted coverage and continuity for client-delivery team and other stakeholders
Actively contribute to team meetings, sharing best practice and streamlining processes
Partner with client-delivery and Operations Team on initiatives and ad hoc projects that drive the firm’s impact
Support onboarding new team members to ensure smooth integration into the firm
Qualification
Required
Bachelor's Degree is required
Proven experience (5+ years) as an Executive Assistant or Administrative Business Partner, or similar role in a fast-paced professional environment
Exceptional organizational and prioritization skills with the ability to manage multiple shifting demands across different stakeholders and time zones
Effective interpersonal and communication skills able to build trust and credibility with internal stakeholders, clients, and external partners
Demonstrated judgement and discretion particularly in handling sensitive or confidential information
Proactive problem-solving approach anticipating needs and taking initiative to remove obstacles before they arise
Adaptability and resilience thriving in a dynamic, evolving environment with competing priorities
Technical proficiency in Microsoft Suite, Zoom/Teams, and experience with Salesforce and Concur (or demonstrated ability to quickly learn new systems)
Collaborative mindset, with experience working effectively in distributed/remote teams
Benefits
Bonus Eligible
Benefits
Company
Glocap Business Professionals, Administrative, Operations
Since before the year 2000 Glocap has had recruiting teams focused on roles other than investment professionals in the investment management industry and in their portfolio companies.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase