Apply on Employer Site

Ascendo Resources · 1 day ago

Senior Executive Assistant

West Palm Beach, FL

Full-time

Onsite

Senior Level

Ascendo Resources is seeking a highly organized and proactive Executive / Personal Assistant to support a senior principal with both professional and personal responsibilities. This role involves managing complex calendars, coordinating meetings and travel, and overseeing various initiatives to ensure smooth operations.

Human ResourcesStaffing Agency

Hiring Manager

Jacque Wilson

Responsibilities

Manage complex calendars, including business and personal scheduling

Schedule appointments and coordinate meetings, conferences, and offsites

Book domestic and international business travel and family vacations, including dealing with visas and logistics

Organize and coordinate speaking engagements and conference participation and industry conferences

Prepare and submit expense reports using Expensify

Purchase gifts, manage holiday cards, and oversee special occasions

Manage and coordinate board meetings, both onsite and virtual, including travel and hotel arrangements

Manage philanthropic initiatives and related activities

Research, hire, and oversee vendors and contractors for home-related projects

Track projects and keep the principal informed of progress and deadlines

Collaborate with other administrative professionals on other teams to coordinate cover

Qualification

Executive Assistant experienceDiscretionProfessionalismOrganizational skillsExpense management toolsCRM systems proficiencyCommunication skillsAnticipation of needsIndependent operationInterpersonal skills

Required

Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives, ideally in a fast paced, Financial Services, Hedge Fund or Private Equity Environment

Exceptional organizational skills with the ability to manage competing priorities

High level of discretion and professionalism when handling confidential matters

Strong communication and interpersonal skills

Experience working with expense management tools (Expensify preferred)

Proficiency with CRM systems such as Salesforce and DealCloud

Comfortable coordinating with internal teams, external vendors, and service providers

Ability to anticipate needs and operate independently with minimal supervision