Vaco by Highspring ยท 6 days ago
Contract Executive Assistant!
Phoenix, AZ
Contract
Onsite
Entry, Mid Level
$35/hr - $35/hr
2+ years expVaco is currently assisting a client in their search for an Executive Assistant in Phoenix, AZ. This role involves providing high-level administrative support to multiple VPs, including managing calendars, travel arrangements, and expense reports.
Staffing & Recruiting
Hiring Manager
Megan Meek
Responsibilities
Deliver high-level administrative support to the Executive Vice President by managing complex calendars, prioritizing tasks, and ensuring smooth day-to-day operations
Organize intricate domestic travel arrangements, creating efficient, cost-effective itineraries while adapting to last-minute changes as needed
Prepare, review, and reconcile monthly expense reports and American Express statements with precision, ensuring adherence to company policies
Oversee conference and travel budgets, providing timely reporting and actionable insights to support strategic financial management
Keep Standard Operating Procedures (SOPs) for travel processes current and consistent, promoting clarity and alignment across the team
Act as a collaborative partner to the sales team, contributing to the planning and execution of industry events, conferences, and sponsorships
Manage logistics for group travel, event registration, branded collateral (including mockup review, ordering, and assembly), and client-facing events by coordinating with internal stakeholders and external vendors
Qualification
Required
2+ years of EA experience
Experience planning travel
Experience managing calendars
Experience managing expense reports
Skill in oral and written communications
Ability to plan, coordinate, analyze, and establish priorities
Ability to develop effective operating procedures
Ability to communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone
Benefits
Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
H1B Sponsorship
Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase