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PRA Business Events · 6 days ago

Regional Program Finance Manager

Las Vegas, NV

Full-time

Hybrid

Mid Level

$70K/yr - $77K/yr

PRA Business Events is a company that specializes in creating extraordinary event experiences for clients worldwide. The Regional Program Finance Manager (RPFM) is responsible for managing financial operations related to client invoicing, program closeouts, and supplier onboarding, while collaborating with various teams to ensure smooth financial processes.

ConsumerEvent ManagementEvents

Responsibilities

Work with the Program Performance Team to invoice clients for all deposits in a timely manner, in accordance with contractual terms and master service agreements

Monitor incoming payments and follow up with clients as needed to ensure timely collections and minimal disruptions to program cash flow

Process client refunds when applicable, ensuring all required documentation is complete and properly filed

Review the region's weekly A/R aging report and proactively follow up with clients on outstanding balances

Collaborate with PRA Event Producers (EPs) and the Finance Department to complete the program close-out process within 15 days following event operations. Responsibilities include:

Ensuring the highest standard of quality and accuracy in PRA invoicing by reviewing all client-facing documents for grammatical, formatting, and financial errors

Reconciling revenue detail to confirm proper classification and GL account recording, and cost detail, to ensure that final accrual amounts are as accurate as possible

Calculating and documenting any hotel, third-party, or special program commissions/rebates due to partners

Verifying the accuracy and proper recording of any applicable sales tax charges

Preparing a comprehensive financial package for the accounting team, capturing all relevant financial and operational data from the program

Working with local teams and clients to process any necessary changes, updates, or adjustments, including submitting a revised PCO when needed

Own the setup and ongoing maintenance of regional supplier records, ensuring credit accounts and payment terms are accurately established

Maintain up-to-date W-9s, banking details, and certificates of insurance with vendors while working directly to manage refund and commission amounts

Work with the Regional Vice President on any ad hoc financial reporting or project needs

Ensure Program Folders are up to date with all required documents

Oversee the petty cash or cash advance reporting of regional offices

Assist with regional time-tracking reports, data maintenance, and team communication

Support enhancements of PRA software including Salesforce and Event Cost Sheet when required

Qualification

Accounting principlesClient invoicingMS Office proficiencySalesforce experienceEvent production experienceAnalytical skillsAttention to detailCommunication skillsTeam collaborationSelf-motivated