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State of Missouri · 2 days ago

Human Resources Assistant CCC

Chillicothe, MO

Full-time

Onsite

Entry Level

1+ years exp

The State of Missouri's Department of Corrections is seeking a Human Resources Assistant to support the management of personnel and payroll functions. This role involves assisting in hiring activities, coordinating new hire orientations, and maintaining personnel files, all aimed at transforming lives within the criminal justice system.

AgricultureGovernmentInformation Technology

Responsibilities

Performs independent functions requiring the application of expertise relating to human resources/ personnel/payroll; supervises and trains staff in a personnel office; assigns and reviews work; approves leave requests; and completes annual performance appraisals

Assists in hiring activities: posting job opportunities/scheduling interviews/screening applicant information to verify eligibility/checking references/requesting required background checks/ensuring that appointments made are in compliance with State law

Coordinates new hire orientation with staff; disseminates information regarding employee benefits; informs employees of policies and procedures; responds to a variety of personnel and payroll questions; arranges for necessary vaccinations (i.e., Hepatitis) and/or health screenings (i.e., Tuberculosis skin tests)

Enters and updates employee personnel actions/contact information/deductions/tax withholdings into the payroll system; coordinates and/or supervises timekeeping activities; generates personnel and payroll information reports and verifies accuracy; reviews leave balances for accuracy; reviews compensatory time for compliance with Fair Labor Standards Act (FLSA); monitors Family and Medical Leave Act (FMLA) and shared leave usage; assists with compensatory time and annual leave payouts; oversees and ensures the accurate and timely preparation and processing of a variety of payroll and personnel transactions and related documents; processes personnel transactions and ensures compliance with rules and regulations; contacts appropriate agency personnel staff to resolve discrepancies by recommending action codes and/or other information necessary to authorize pending transactions

Assists in collecting/verifying/submitting necessary information for position allocation and reallocation requests; assigns and tracks position codes; enters position information into payroll system; performs position maintenance; creates and updates organizational charts; Processes position transactions and ensures compliance with policies, procedures, and/or allocation determinations; contacts appropriate agency personnel staff to resolve discrepancies by recommending appropriate information necessary to authorize pending transactions

Completes initial injury reports for work-related accidents and submits workers' compensation claims; Maintains personnel files and other confidential information; exercises independent judgment and action in the performance of duties under general supervision; exercises independent judgment and action in the performance of duties under general supervision

Performs other related work as assigned

Qualification

Human Resources AdministrationPayroll ProcessingHiring ActivitiesTimekeeping ActivitiesEmployee Benefits CoordinationSupervisory SkillsCommunication SkillsOrganizational Skills

Required

One or more years of Administrative Support Assistant (SOSA) experience with a primary focus in human resources/personnel administration with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency

Four or more years of office experience, including one or more years of complex experience with a primary focus in hiring activities, personnel and payroll transactions, time and leave accounting, or other related human resources/personnel administration activities, and possession of a high school diploma or proof of high school equivalency

Earned credit hours from an accredited college or university may substitute for up to three years of the clerical experience at a rate of 30 earned credit hours for one year - a minimum of one year of the listed HR/Personnel experience is required