Apply on Employer Site

IDEA Public Schools · 6 days ago

Administrative Coordinator - IDEA Lakeland (Immediate Opening)

Greater Tampa Bay Area

Full-time

Onsite

Entry Level

$18.49/hr - $23.11/hr

2+ years exp

IDEA Public Schools is a growing network of tuition-free, Pre-K-12 public charter schools in the United States. They are seeking an Administrative Coordinator to provide clerical support to the principal, enabling effective management of schedules, communication, and logistical preparation for events.

CommunitiesEducationNon Profit

Responsibilities

Manage principal’s correspondence, including answering incoming phone calls, emails, and letters

Plan, prepare, and update principal’s calendar

Schedule events and plan logistics for meetings

Reconcile credit cards and prepare monthly expense reports

Arrange substitute coverage and provide daily orientation for substitutes on attendance taking, lesson plans, emergency preparation, and daily schedule

Cover the front office during receptionist lunch breaks or vacancies

Provide supervision during lunch/recess duty

Complete duty assignments during school dismissal (may include walker escorting, bus loading, car-rider loading, front office phone communication)

Call families of absent students each day

Call families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volume

Coordinate with campus leaders and grade level team leaders to ensure regular family communications occur through newsletters, social media, and school events

Onboard new students and families throughout the year as needed on behalf of principal

Prepare and manage employee break and supply rooms (may include organizing, decorating, restocking, or cleaning as needed)

Receive deliveries and enter into purchasing system to ensure accurate and timely vendor payments

Complete other duties as they arise or are needed by the principal

Qualification

Microsoft OfficeOrganizational skillsKeyboarding skillsCommunication skillsProactive thinkingFollow instructionsInterpersonal skills

Required

High school diploma required

2+ years' experience working in an administrative support position

Familiarity with Microsoft Office

Proficient keyboarding skills

Effective organization, communication, and interpersonal skills

Exceptional organizational skills

Ability to follow written instructions

Experience working in an administrative support position

Ability to think proactively and work with minimal direction

Ability to pleasantly communicate with all levels of staff and the public

Preferred

Associate or bachelor's degree preferred

Benefits

Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.

Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.

Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.

Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and an employer paid 403(b) retirement matching of up to 4% of your annual compensation.

IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.