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State of Missouri · 1 day ago

Executive Assistant

Jefferson City, MO

Full-time

Onsite

Senior Level

5+ years exp

The State of Missouri is seeking an Executive Assistant to provide senior-level administrative support within the Human Resource Center. This role involves making independent decisions, managing correspondence, and coordinating meetings, while supporting the Human Resource Director and other key personnel.

AgricultureGovernmentInformation Technology

Responsibilities

Recognize priorities while screening incoming calls, e-mails, and inquiries and forwarding to the appropriate unit and/or person for response

Prepare correspondence, reports and review all correspondence prepared for the Human Resource Director’s signature, ensuring proper tone and format

Create files, track litigation matters, request information, and serve as legal assistant to Legal Counsel

Make travel arrangements, both in-state and out-state. Complete appropriate reimbursement requests for expenses

Track employee disciplinary actions

Coordinate team meetings and projects. Schedule and facilitate meetings with large groups and individuals. Secure meeting location, overnight accommodations, prepare agendas and handouts, attend and take minutes

Serve as liaison to MO Ethics Commission, prepare updates as needed

Prepare documents to be archived; boxed, logged, traced. Retrieve archived files when requested

Supervise front desk administrative support position

Qualification

MS Office SuiteCommunication SkillsLegal AssistanceSupervisory SkillsOrganizational SkillsMulti-taskingIndependenceAttention to Detail

Required

High School Diploma or Equivalent

Five years of related administrative experience, with at least three years performing advanced administrative duties

Preferred

Proficiency in MS PowerPoint, Word, Outlook, Excel, Canva, Webex and Teams

Excellent oral, written, and interpersonal communication skills

Ability to work in a high-paced work environment, with changing deadlines and priorities

Ability to work independently, with minimal direction and supervision, exercising sound judgment and maintaining a high level of discretion in dealing with sensitive/confidential information

Ability to work with a high degree of accuracy and dependability

Thorough knowledge of grammar, composition, spelling, office practices, procedures, systems, and equipment

Ability to supervise, instruct, and train subordinates

Ability to multi-task and work for several people. Must be well organized