Boise State University School of Nursing · 4 days ago
Academic Operations Coordinator
Boise, ID
Full-time
Onsite
Entry, Mid Level
$69K/yr - $69K/yr
2+ years expBoise State University School of Nursing is committed to fostering a vibrant academic environment. The Academic Operations Coordinator will support the Graduate College by managing administrative tasks related to graduate curriculum processes, faculty appointments, and program support.
Higher Education
No H1B
Responsibilities
Manage daily administrative and logistical support for Graduate Council, including agenda preparation, coordinating materials, maintaining records, and tracking proposals
Support curriculum review processes in collaboration with Graduate Council leadership, the Registrar’s Office, and academic departments
Review submissions for completeness and alignment with Graduate College policies and timelines
Coordinate communication to programs regarding curriculum deadlines, expectations, and outcomes
Coordinate graduate faculty appointment processes, including nominations, renewals, and status changes
Manage the Graduate Faculty Representative (GFR) assignment workflow, ensuring timely communication with departments
Maintain accurate records of graduate faculty status and collaborate with the Academic Systems Manager on workflow or data needs
Serve as a primary liaison for graduate program coordinators and faculty leaders, supporting ~80 programs across campus
Provide onboarding, training, and ongoing guidance on policies, degree requirements, academic workflows, and best practices in graduate program administration
Assist programs with academic actions, petitions, exceptions, and procedural questions
Develop documentation, training guides, and communication materials to support program operations
Monitor policy adherence and elevate issues or needs to the Academic Systems Manager as appropriate
Work closely with the Academic Systems Manager to identify and implement improvements to operational procedures, workflows, and program support structures
Participate in projects or campus working groups related to academic operations and graduate student success
Perform other duties as assigned
Qualification
Required
Bachelor's Degree and 2 years of professional experience or equivalent relevant experience
Strong knowledge of graduate education structures, policies, and processes
Ability to communicate academic policies clearly to faculty, program coordinators, and students
Experience supporting graduate program leaders and navigating varied program infrastructure and needs
Strong relationship-building skills and ability to collaborate across departments and colleges
Ability to manage and prioritize multiple program-facing responsibilities
Skill in designing training materials, documentation, and onboarding resources
Ability to collaborate with systems staff to align operational processes with technical workflows
High level of professionalism, organization, and attention to detail
Preferred
Experience working in higher education, with responsibilities involving graduate program support, administration, advising, or academic coordination
Master's degree in education, public administration, higher education, or a related field
Experience serving in or supporting a graduate program coordinator, academic program manager, or similar role
Experience with graduate curriculum processes, academic governance structures, or coordinating committee work (e.g., Graduate Council)
Familiarity with systems such as PeopleSoft, Slate, Kuali Curriculum Management, or similar workflow or student information systems
Experience developing training, onboarding, or resource materials for academic staff or faculty
Experience supporting or coordinating faculty credentialing, appointments, or graduate committee processes
Demonstrated experience in process improvement, academic operations management, or cross-unit academic collaboration
Benefits
12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
11.96% University contribution to your PERSI retirement fund (Classified employees)
Excellent medical, dental and other health-related insurance coverages
Tuition fee waiver benefits for employees, spouses and their dependents
Company
Boise State University School of Nursing
Leader in nursing education with an on-campus BSN, online RN-BS completion, online graduate and post-graduate nursing programs
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase