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USAJOBS · 1 week ago

Payroll Specialist (Operations)

Washington, District of Columbia, USA

Full-time

Onsite

Entry Level

$73K/yr - $83K/yr

2+ years exp

USAJOBS is seeking a Payroll Specialist in the Payroll and Benefits Department of the U.S. House of Representatives. This role is responsible for the administration of staff payroll and benefits, ensuring compliance with laws and regulations, and managing personnel actions for over 10,000 employees.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Examines, verifies, and processes a wide variety of pay action documents, such as overtime reports, levies against salaries or wages for taxes and other purposes, accessions, separations, promotions, and demotions

Reviews, verifies, and processes a variety of data impacting pay, electronic funds transfer (EFT) payroll deposits, leave, taxes, benefits, other deductions, and master payroll record information. Investigates and resolves payroll issues associated with various and unrelated types of appointments, such as permanent, temporary, part-time, student employment, etc. Interfaces verbally and online with other pay personnel and human resources staff to resolve payroll issues

Reviews documents for accuracy, propriety, completeness, and conformance with guidelines, and/or prepares change documents to reflect changes for others to post

Establishes, maintains, and closes individual pay accounts; determines and verifies net pay changes or net amounts due; and verifies accuracy and agreement of payroll totals with accounting controls and reconciles differences

Prepares and verifies accounting and mathematical accuracy of a variety of lists, registers, statements, vouchers, summaries, reports, and schedules associated with payroll and tax deductions

Examines, audits, and verifies accuracy, propriety, and completeness payroll records; prepares and maintains payroll certification or other subsidiary accounting controls. Reconstructs pay actions. Reconciles discrepancies and compiles and provides payroll data to management

Performs other payroll duties and additional workload as assigned and as necessary. This includes executing reviews of both leave and pay, including retroactive reviews, when requested by the supervisor or management official. Other reviews may include Fair Labor Standards Act, overtime, military leave, and jury duty certification

Works with the appropriate Payroll Counseling team member to correct errors and update official records and personnel actions

Researches, interprets, and accurately applies relevant laws, rules, regulations, polices, processes, and procedures

Analyzes data using appropriate methods and tools

Uses financial systems/software to research and troubleshoot issues

Enters payroll adjustments related to Thrift Savings Plan, health, or life insurance

Processes appointments and terminations. Performs salary, title, and withholding and information changes. Disburses pay and earning statements

Prepares, reconciles and distributes various payroll related reports and statistical compilations

Instructs, trains, and mentors peers as instructed by supervisor

Performs other official duties and special projects as assigned

Qualification

Payroll processingAccounting proceduresData analysisFederal benefits knowledgeAutomated systems proficiencyProblem resolutionCustomer orientationCommunication skillsAttention to detailAdaptability

Required

High school diploma or G.E.D. plus two or more years related experience (experience with federal employee benefits and compensation programs - particularly Legislative Branch programs, desirable) or equivalent combination of education and/or experience required

Completion of specialized training in relevant human resources subject areas (e.g. federal benefits) (may be completed as part of college course work or as OPM or independent courses) or comparable on-the-job-training preferred

Knowledge of payroll and accounting procedures, operations, and processing; ability to review, clarify, and code within designated automated systems/software and complete pay calculations and process payroll transactions as needed

Ability to read a variety of correspondence, reports, forms, statements, etc. and to prepare correspondence, reports, forms, evaluations, statements, etc. using prescribed formats

Ability to deliver information, explain procedures, and follow oral and written instructions

Ability to communicate effectively and efficiently in a variety of technical or specialized areas, such as insurance, personnel, and governmental terminology

Ability to interact with people beyond giving and receiving instructions; ability to perform under pressure and handle emergency situations

Ability to analyze, code, and validate data, ensuring data integrity

Accuracy, attention to detail, and quality assurance

Knowledge of and ability to interpret and apply relevant laws, rules, and regulations

Research and troubleshooting skills

Knowledge of and ability to record, process, and approve personnel transactions

Knowledge of and ability to analyze and monitor the interrelationship between accounts that are affected by varied transactions

Knowledge of rules, regulations, standard procedures, and technical instructions used to enter, modify, retrieve, and delete payroll and accounting data/information in an automated system